RES 96070 - Laserfiche WebLink

At your workshop on June 10, 1996, Council discussed a number of alternative uses for these funds. These altematives included the following: 1. Transferring an undetermined amount to the Capital Improvement Program for the purpose of augmenting the City Hall and Community Center reserve with the intent on accelerating development of the City Hall. Comment: As the Council is aware, space for employees working in the two City Hall facilities is a serious concern. As a result, staff has been reviewing a wide range of alternatives related to renovating and expanding the existing City Hall facilities as a short term solution to space needs. To assist with this process, an architectural firm was secured to analyze the condition of the facilities and to identify opportunities for expansion. While the study has been completed, staff has not yet finished reviewing it. However, based on our review to date, the general sense is that a major renovation and expansion is not a cost effective alternative at this time. As a result, a City staff committee is currently reviewing the potential of adding a second modular facility (similar to the one which has already been approved for 123 Main Street), to City Hall to meet existing space needs. Staff expects to present the Council with a report outlining recommendations on this matter within 90 days. Currently, the Capital Improvement Program includes two project reserves for the purpose of appropriating funding for a new Civic Center Complex. While additional funding is needed prior to these projects moving forward, the City will most likely use a combination of cash and debt financing for the purpose of funding a Civic Center Complex. While transferring a portion of the existing Temporary Recession and Capital Projects reserves to the CIP Civic Center Reserves will assist the development of these projects, the Council must weigh this use against the recommendations identified above and requests ~'om the community. However, as Council is aware, space needs has become a significant concern of City Hall employees both in terms of meeting their work space needs and addressing the needs of the public. As a result, there seems to be a significant need to resolve our short term and long term space needs. If the Council has an interest in utilizing the General Fund reserves to address short term City Hall space needs, staff recommends that $250,000 be transferred from the Temporary Recession and Capital Projects reserves to the existing City Hall Expansion and Renovation project which is currently funded in the CIP for a total of $440,00. This additional revenue will allow for the completion of the 123 Main Street modular and should be adequate to SR 96:197 8