SR 06:006 - Laserfiche WebLink

lowest responsible bidder submitted a construction bid of $2,778,900. Staff met with the lowest responsible bidder, GSE, the project designer, Tetra Tech, and looked at possible changes in design to reduce costs. Some of the changes included the removal of non-essential amenities such as the paving of the parking areas adjacent to the pump stations, the use of fewer architectural elements on the exterior of the pump station buildings (the buildings are located in fairly remote areas along the private-gated road -- Santos Ranch Road -- which receive very little drive-by traffic), the removal of underground pipe raceways (utilizing ground level pipe raceways instead), the use of a bolted 20,000 gallon water tank instead of a new welded tank, the reduction in size of the pump station building footprints, and other cost saving revisions. In the February 15 staff report, staff estimated the City could realize a net cost savings of approximately $420,000 by redesigning and re-bidding the project. On March 15, 2005, the City Council authorized a consulting contract amendment with Tetra Tech to redesign these facilities to incorporate cost-reducing recommendations for an amount not-to-exceed $215,160. After completion of the redesign effort, the project was re-bid and bids were opened on December 14, 2005. A total of six bids were received (bid summary attached), ranging from $1,881,450 to $2,337,500, with the lowest responsible bid being submitted by McGuire and Hester, Inc. McGuire and Hester has performed similar work and their work has been determined to be satisfactory. The most recent work completed by McGuire and Hester for the City of Pleasanton is the Vineyard A venue Sewer, accepted by the City Council in November, 2005. Subsequent to the bid opening, a bid protest was received from the second low bidder who called into question the credentials of one of the subcontractors listed by McGuire and Hester. In response, McGuire and Hester has provided written documentation which substantiated the subcontractor's ability to complete the work. McGuire and Hester has 79 years of experience and has completed numerous projects similar to the Santos Ranch Road Pump Station. Therefore, staff recommends award of the project contract to the lowest responsive bidder, McGuire and Hester. Based on the bids received and deducting out the additional design costs of $215,160 to re- engineer and redesign the project, the net construction cost savings is $682,290. BUDGET In anticipation of the need for repair and replacement of these old water systems along the Pleasanton Ridge, funds had been appropriated from the Water Replacement fund over a number of years as stated earlier. While it was anticipated prior to bid, that additional funding would be needed to complete the project, it was decided to put the project out to bid and have actual costs before requesting additional funding for the project. Based on the project needs, staff recommends that additional funds of $400,000 be transferred from the Santos Ranch, Pleasanton Ridge and Kilkare Water Transmission Main Replacement (Reserve), CIP No. 011014 (which has a current fund balance of $547,000), to the subject project. That project was also funded from the Water Replacement fund. SR 06:006 Page 4 of 5