SR 05:281 - Laserfiche WebLink

Contract Number a. Contract Renewal. It should be noted that the City and the Consultant shall retain the right to renew the signed Contract for an additional one year period up to, but not exceeding, two additional years. This Contract may be renewed only by mutual agreement between the parties involved. Each party retains the right to not renew the Agreement at the time of its annual review. If the parties agree that the terms shall continue, the only item(s) that shall be subject to negotiation are costs for paper, ink and gasoline. 7. Compensation. For the services to be rendered hereunder, City shall pay Consultant $47,138.72, as described more particularly in Exhibit "A". Payment shall be made on a quarterly basis upon receipt of Consultant's invoice and the approval of the Director of Parks and Community Services Department or the Director's designee. a. If City discovers printing errors in Activity Guides, and those errors are determined to be the sole responsibility of the Consultant, Consultant and City shall negotiate an acceptable discount on the applicable invoice. Printing error discount shall be at least 7% of printing costs, exclusive of taxes and delivery charges. If Consultant delivers Activity Guides after the agreed-upon delivery date, Consultant and City shall negotiate an acceptable discount on the applicable invoice, assuming that City has given Consultant the final copy by the agreed- upon date, and that Consultant's failure to meet the delivery schedule is not due to an act of God; earthquake, flood, war, strike or other catastrophic event. In all cases, the late delivery discount shall be at least $100 per calendar day after the agreed-upon delivery date. b. Invoices submitted to City for payment must contain a brief description of work performed, percentage of work completed, percentage of contract time used, and percentage of contract amount expended and City contract number listed at the top of page 1 of this contract. Payment shall be made within thirty (30) days of receipt of Consultant's invoice. c. Upon completion of work and acceptance by City, Consultant shall have sixty (60) days in which to submit final invoicing for payment. An extension may be granted by City upon receiving a written request thirty (30) days in advance of said time limitation. The City shall have no obligation or liability to pay any invoice for work performed which the Consultant fails or neglects to submit within sixty (60) days, or any extension thereof granted by the City, after the work is accepted by the City. 8. Chanl!es. City may request, from time to time, changes in the scope of services to be provided by Consultant. Any changes and related fees shall be mutually agreed upon between City and Consultant and shall be the subject of a written amendment to this Agreement. 9. Consultant's Status. In the performance of the obligations set forth in this Agreement, Consultant shall have the status of an independent contractor and Consultant shall not be considered to be an employee of the City for any purpose. All persons working for or under the direction of Consultant are its agents, servants, and employees and are not agents, servants, or employees of City. X:',C-.RfPs\7l>4-4JJ c,,<y Pri..."'I""O....". CUOj' Pr""..g:ro"'._ Page 2