SR 05:208 - Laserfiche WebLink

THE CITY OF ( t v w..~ pL£ AS&NTONo ci , Council Staff Report July 19, 2005 Finance Department SUBJECT: APPROVAL OF ADDITIONAL FISCAL YEAR 2005-06 OPEN PURCHASE ORDERS STAFF RECOMMENDATION: Authorize the issuance of additional open purchase orders to vendors listed in Attachment A. SUMMARY: The City recently adopted a Purchasing Manual setting forth purchasing procedures for a wide range of goods and services. The Manual establishes the types and values of goods and services requiring City Council approval. While the open purchases included in this report as Attachment A do not necessarily require Council approval, due to their cumulative values staff recommends they be approved in a public setting. If approved, staff will be authorized to issue purchase orders to the vendors included on Attachment A. The purchase orders authorize purchasing throughout the year consistent with the dollar limit included on Attachment A. This list is in addition to a list approved by Council on June 21, 2005. Honorable Mayor and Members of the City Council: DISCUSSION The City Purchasing Manual requires that purchases of goods and ancillary services in excess of $50,000 be approved by the City Council unless determined otherwise by the City Manager. As an example, if the City was to conduct a bid process to purchase a particular product that yielded uncertain bid results, the City Manager may elect to forward the matter to the Council to assure there is appropriate public review for the purchase. On the other hand, the purchase of a budgeted piece of heavy equipment, where the bid results are clear, will be authorized by the City Manager. As a result, the level of authorization is determined not only by the value of the purchase, but by the result of the bidding process. SR 05:208 Page 1