SR 05:137 - Laserfiche WebLink

Honorable Mayor and Members of the City Council: BACKGROUND Sealed proposals for this project were opened on April 21, 2005. A total of four (4) proposals were received, ranging from a high of $300.00 per hour to $188.00 per hour for basic crew rental. Interviews of three (3) firms, West Coast Arborist, Inc., The Professional Tree Care Company, and S & B Trees and Landscape, Inc., were held on May 9, 2005. Coast Landscape Management, Inc. was not interviewed, as they did not meet the minimum crew skill level requiring a utility certified line clearance tree trimmer. All three (3) firms interviewed were found to be qualified to perform the proposed work. West Coast Arborist submitted the low bids of $188.00/hour for a basic crew, $240.00/hour for emergency call-outs, and a unit price rate of $52.00 per tree (of any size) for grid tree trimming (routine pruning). All proposal documents were found to be in order. West Coast Arborist was originally selected in May 2000 to complete the City's annual tree trimming and removal services contract. Since that time, the company has proven to be very responsive to after hour emergency calls and unscheduled work that arises each week. Their professionalism when interacting with the public and staff has been consistently excellent, as well as the standard tree trimming and large tree removal skills exhibited by their work force. West Coast Arborist was also the vendor chosen to complete the tree inventory and data collection project. Since completion of the initial project, they have returned each winter to collect new site data. As part of the proposed scope of work, they will be responsible for incorporating new data into our database, which links to the City's GPS data inventory system. PROJECT DESCRIPTION The project consists of normal tree pruning maintenance throughout the City for a one (1) year period (July 2005 - June 2006) the duration of one year. The Contractor bid an hourly rate for a "basic crew," as well as "unit prices" for routine street tree pruning. The Contractor will perform the bulk of the tree trimming work at the grid unit price rate, but will bill at the basic crew rate when they are diverted off routine street tree trimming to perform other urgent work. It is anticipated that unit price work will comprise 80% of this contract. The Contractor also submitted "alternate" hourly rates (items 1 through 5) for specialty work that is performed less frequently. These classifications of work include after hours emergency call-out work, tree limb cabling and bracing, and data collection/incorporation of new tree planting sites into the tree inventory database. This alternate work will be preformed at the City's discretion and comprise approximately 5% of the contract. The Contractor has supplied the City with hourly rates for the above classifications of work, which will be scheduled on an "as needed" basis only. SR 05:137 Page 2