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adjustments no later than 45 days after the budget has been presented to COMMITTEE. In <br /> the event the budget is not approved, the OPERATOR shall provide services in accordance <br /> with the most recently adopted budget with amendments as approved by COMMITTEE. <br /> PARTICIPATING ENTITIES agree to pay for cost increases related to shelter operations as <br /> approved in the Annual Operating Budget beyond the control of the OPERATOR, such as <br /> utility and labor costs. COMMITTEE shall recommend an alternative proposed budget to <br /> PARTICIPATING ENTITLES no later than 90 days after the start of the fiscal year. <br /> <br /> 3. OPERATOR shall invoice PARTICIPATING ENTITIES for SHELTER services <br /> within 60 days following the close of each fiscal quarter commencing July 1. The <br /> PARTICIPATING ENTITY shall make payment within 30 days after receipt of invoice. <br /> OPERATOR'S invoice shall be based on the actual quarterly cost incurred as reflected in the <br /> OPERATOR'S records. The invoice shall include the total operating costs for the quarter <br /> and specify the Participating Entity's share of the cost based on the methodology included in <br /> Attachment A. Each invoice shall be accompanied with a quarterly report of Live Animals <br /> Handled at SHELTER for the current fiscal year as outlined in Attachment B. Billing for the <br /> fourth quarter shall include all approved costs not included in previous quarterly billings and <br /> information detailing any administrative personnel expenses that exceeded the approved <br /> budget. COMMITTEE shall approve any reasonable additional administrative personnel <br /> expenses provided total shelter expenses do not exceed the approved annual operating <br /> budget. Costs from one fiscal year shall not be carried over to the next fiscal year. <br /> <br /> 4. Approval of the budget authorizes the OPERATOR to make expenditures in <br /> accordance with the budget with the exception of emergency situations and/or mandates as <br /> outlined in Section V. In the event the OPERATOR anticipates costs will exceed the total <br /> annual operating budget, OPERATOR shall notify the COMMITTEE and request approval <br /> of the additional costs prior to incurring the costs. Any approved costs will be included as <br /> part of an amended or new budget. The COMMITTEE, as soon as reasonably possible, may <br /> request the OPERATOR provide information justifying the cost increases. (Any approved <br /> costs will be included as part of an amended or new budget) <br /> <br />IV. GENERAL CONDITIONS <br /> <br /> 1. Responsibilities of OPERATOR: <br /> <br /> a. SHELTER operations, including the handling of animals, shall comply with all <br /> policies and procedures established by the County Director of Field Services, as reviewed by <br /> COMMITTEE. OPERATOR agrees to maintain a policy and procedure manual. <br /> <br /> b. OPERATOR shall keep records of animal type, identifying marks, and time and <br /> place of pickup. OPERATOR shall also keep appropriate records of animals surrendered at <br /> SHELTER. <br /> <br /> c. OPERATOR shall provide forms for CITIES' use only for live or dead animals <br /> brought to SHELTER. CITIES will be responsible for their own internal reporting <br /> procedures not part of this M.O.U. <br /> <br /> d. Animals picked up by CITIES and delivered to SHELTER will be held for the <br /> minimum time as allowed under state law, unless a longer period is recommended by <br /> COMMITTEE and approved by the OPERATOR. <br /> <br /> 3 <br /> <br /> <br />