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City of Pleasanton <br />Recommendations to Management <br />For the year ended June 30, 2004 <br /> <br />Communication of Audit Observation to the Housin~ Authority <br /> <br /> Observation <br /> We noted during our audit that the fixed assets detail listing for the Housing Authority did not tie <br /> to the general ledger. This was also the case in prior year audit. The observation was <br /> communicated to the City in prior year as well as this year. The City seems unclear on whether this <br /> observation was ever communicated to the Housing Authority, by who it was communicated and <br /> why it was not addressed by the Housing Authority. <br /> <br /> Recommendation <br /> The Housing Authority remains a component unit of the City even if its accounting and other <br /> operations are performed by an outside firm. The City is still responsible for ensuring that the <br /> audit observations are communicated to the appropriate personnel and that the observations are <br /> addressed if feasible. We recommend that the City take all necessary steps to ensure that the <br /> records of the Housing Authority and the City agree and that all audit findings are properly <br /> communicated. <br /> <br /> City Response <br /> We agree with the recommendation. The City finance deparlanent will improve communications <br /> with the Housing Authority. We have a meeting scheduled between City staff and the outside firm <br /> that manages the Housing Authority to discuss this issue. <br /> <br /> Status of Prior Year Recommendations <br /> Observation Status <br /> Aging Accounts Receivable In Progress <br /> Following Purchasing Policy In Progress <br /> Old Outstanding Checks Not Implemented <br /> Unauthorized Access to Computer Room Not Implemented <br /> Prompt Notification of Terminated Employees Not Implemented <br /> Disaster Recovery Plan In Progress <br /> <br /> <br />