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ROLL CALL VOTE: AYES: Commissioners Arkin, Blank, Fox, and Roberts. NOES: None. ABSTAIN: None. RECUSED: None. ABSENT: Commissioner Maas. Resolution No. PC-2004-70 was entered and adopted as motioned. f. PUD-37, Ron Winter Application for PUD rezoning and development plan approval for the construction of three single-family residences and four apartment units at 520 St. John Street. Zoning for the property is RM-15 (Multiple-Family Residential)/Core Area Overlay District. Also consider the Negative Declaration prepared for the project. This item was continued to January 12, 2005. 7. MATTERS INITIATED BY COMMISSION MEMBERS a. Discussion and yossible action on a draft letter concernine a uronosed ten-lot subdivision at 255 Hanny Vallev Road in Unincoroorated Alameda County Ms. Nerland advised that if every letter sent out by staff on potential projects had to go through Planning Commission and City Council as the final body acting for the City, the City would likely miss a number of deadlines. In this case, there was some extra time to submit comments. She noted that Commissioner Sullivan had wished to discuss this matter. Chairperson Roberts noted that a reporter had called her about this matter before she had received her agenda. She noted that it was awkward because she did not receive the agenda at that time. Ms. Nerland noted that the agenda must be published and posted ten days before the meeting; the packets were typically delivered to the Commissioners the week before the meeting. Chairperson Roberts found nothing wrong with the letter and was glad it was to be sent. Commissioner Blank suggested that the language of the letter be stronger. Ms. Nerland noted that the previous drafts contained milder language. She added that it was important For cities and the County to maintain a collegial, professional relationship. THE PUBLIC HEARING WAS OPENED. PLANNING COMMISSION MINUTES, December 8, 2004 Page 15 of 19