PC 021904 - Laserfiche WebLink

Commissioner Sullivan recommended the following to staff: • Prepare a General Plan Update process flow-chart and make it accessible to the public. • Have an adequate facility for the meeting with microphones for the Commission, staff, and the public • Televise the meetings to make people aware of the Update process • Provide adequate time for public input; do not use a 10:00 p.m. time limit for the meetings • Provide sufficient staff reports and handouts for the public • Give adequate notification time to the public regarding meeting dates • Conduct a community survey regarding General Plan issues and provide feedback to the Commission Commissioner Roberts commented that not all the meetings should be televised; just certain ones which would be of greater public interest, such as the meeting on the East Side area. She added that Commission meetings should be announced at Council meetings, which are televised. With respect to advance mailing, Commissioner Roberts stated that staff cannot distribute materials to the public before the Planning Commission gets them. She also noted that with respect to providing adequate public input time, 10:00 p.m. could be set as a goal rather than a limit to end the meeting. Commissioner Fox suggested that staff look into having interactive call-in shows or the Valley Forum to provide larger public access. She also suggested that the meetings be announced at the PUSD Board meeting and on the PUSD e-mail bulletin board. Commissioner Maas inquired how much the televised shows would cost. She also suggested the use of the overhead projector for maps so the Commission and the public can get a better view of presentation material. After some discussion, it was agreed that in lieu mailing out meeting agendas, postcard notices would be sent out by staff to those on the General Plan mailing list in advance of the meeting. The postcard would indicate the date, time, and place of the meeting as well as the topic for discussion. It would also note that the agenda, minutes, and staff report for the meeting would be available at the City office, on the web, and via e-mail. Mr. Rasmussen stated that he would follow up on the above suggestions for upcoming General Plan meetings. c. Schedule of Future Meetings The Commission scheduled the next General Plan Update meeting for Thursday, March 4, 2004, at 7:00 p.m. The topic to be discussed would be "Housing." PLANNING COMMISSION GENERAL PLAN UPDATE MINUTES, 2/19/2004 Page 9 of 10