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Page 4 of 5 cycle (FY 2027/28), and any necessary adjustments to the aggregate amount based on projected workload and revenues may be made by the City Manager at that time. To manage consultant workload and budget, staff recommends the Director of Community Development be authorized to allocate/adjust the aggregate amount among the consultant firms as necessary, and that the City Manager be authorized to modify the annual aggregate if necessary to accommodate additional significant unanticipated workload (e.g., additional large projects not currently projected). Fee revenue collected on any previously-unanticipated project would result in additional revenue adjustments, which would offset any necessary increase in consultant costs. Such modifications would be based on application and fee levels, which directly impact the need for and costs of the on-call consultant services. Modifications approved by the City Manager would subsequently be incorporated into the next budget cycle’s revenues and expenditures, as necessary. EQUITY AND SUSTAINABILITY Not applicable, as this item is a routine matter of City business. OUTREACH No public outreach was conducted, as this item is a routine matter of City business. STRATEGIC PLAN ALIGNMENT Approval of this action advances the Citywide strategic plan goal of Optimizing Our Organization wherein the use of on-call consultants allows the City to augment in-house staff for on-call building and fire code plan review, inspection, and permit counter services, with cost recovery through building permit revenues. This is necessary to ensure adequate Community Development Department and Fire Department resources are available to meet the demand for permitting- and construction-related services, and that specialist plan check services, beyond the expertise of City staff, can be provided for major projects. FISCAL IMPACT These on-call contracts are fully funded each year through revenue associated with plan review, building permit, and fire plan review applicant fees. This funding is established in the Building Division Professional Services program (00130500-430101). The annual aggregate maximum of $1,039,500 is included in the FY 2025/26 and FY 2026/27 budget (total of $2,079,000 over the two-year budget). The budget covering the third year of the contract, FY 2027/28, will be developed and approved during the next two-year budget cycle. While the current Council action outlines the $1,039,500 aggregate continuing in the third year of the contracts, that aggregate amount may be adjusted as necessary by the City Manager, relative to that year's available budget and revenue expectations. As noted, there is no guaranteed amount of work or compensation for any of the consultants, in any year. Fee revenue is projected at a total of $4.5 million annually for plan check and building permit fees in the proposed FY 2025/26 and 2026/27 budget (total of $9.0 million in revenue over the two years). Any future City Manager-authorized adjustments to the aggregate would be based on a proportional increase in fee revenue, as increased applicant activity may necessitate an increase in consultant services. Docusign Envelope ID: F709D17A-8DCE-46EE-8D56-94BE21810E02