SR 05:019 - Laserfiche WebLink

Honorable Mayor and Members of the City Council: BACKGROUND The City has had an ongoing need for a firm to provide on-call geotechnical consulting and material testing services. The type of services needed may include soil analysis, pavement and subbase recommendations, soil compaction tests, materials testing, permeability testing, construction consultations and geological hazard investigations. Previously, the City has awarded a two-year contract to BSK & Associates Geotechnical Consultants, Inc. for on-call services. In an effort to provide more flexibility and to avoid a potential conflict of interest when firms are performing developer related work within the City, staff is recommending that two firms be retained for on-call services. GEOTECHNICAL FIRM SELECTION PROCEDURE A total of nine local geotechnical engineering consultant firms were selected from the City's consultant database and invited to provide a statement of qualifications to provide geotechnical and testing services. Three firms responded including; BSK & Associates Geotechnical Consultants, Inc. ENGEO Incorporated, and Berlogar Geotechnical Consultants. A panel of three City staff members familiar with the needs and types of services required made up the interview panel and interviewed the three firms. Upon completion of the interview process and reference checks on past performance, the panel determined BSK & Associates Geotechnical Consultants, Inc. and ENGEO Incorporated as the most qualified firms to provide the required services. CONTRACT AND FUNDING No new funding is required for these contracts. Funding for these contracts will come from the existing funds already allocated under each individual capital improvement project approved by City Council. For each geotechnical or material testing task needed, the selected firm(s) will be required to submit a detailed proposal, which defines the scope of work for the particular project and the fee required to complete the task. Typically, on-call service support costs are in the range of $7,000 to $10,000 and are dependent on the size, types of service and complexity of the job. Approval of these contracts authorizes staff to spend up to the aggregate amount of $350,000 between the two firms over a 2-1/2 year period and most likely will encompass 30-40 separate project authorizations over the life of the contract. The proposed contracts with BSK & Associates Geotechnical Consultants, Inc. and ENGEO Incorporated are attached and include Exhibit "A", Scope of Work and Exhibit "B", Fee Schedule. The expenditures for both contracts combined is not-to-exceed $350,000 over the life of the contracts. The term of the contract is to mn from the present until June 30, 2007. SR:05:019 Page 2 of 17