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8 <br /> <br />subscriptions, elimination of citywide Central Services (internal print and copy <br />service), and reductions to departmental equipment and office supply budgets, <br />among other items. <br /> <br />These cost-cutting measures should have minimal community impacts, as most <br />primarily affect internal City operations. In some cases, such as the elimination of <br />Central Services, organizational impacts could have community implications, as all <br />City departments will need to procure external printing and copying services, which <br />could result in less availability of printed materials for the community, such as <br />posters, flyers and mailers. In other instances, the City will be returning to minimum <br />requirement (i.e., neighborhood noticing consistent with State law) rather than <br />expanded noticing for things like development projects. <br /> <br />These operational reductions were identified for their minimal community impact, <br />and in some cases, they represent desirable operational efficiencies, such as the <br />allocation of eligible operating expenses from the General Fund to Enterprise funds <br />for costs associated with those programs (approximately $650,000), and <br />implementation of an internal PG&E Energy Reduction policy (estimated at <br />approximately $100,000 annual savings). <br /> <br />2. Internal personnel adjustments - $880,000 (Year 1), $1.15 million (Year 2) <br />This category consists of personnel changes across multiple City departments that <br />are not associated with any of the enumerated community programs or services <br />below. This involves the elimination of 3.5 full-time equivalent (FTE), 1.0 FTE of <br />which is currently vacant, as well as the reclassification (downgrade of position) of <br />another 1.0 FTE. Non-personnel items in this category include reduction of some <br />temporary salaries and police on-call pay. <br /> <br />The general organizational impact from the loss of 3.5 FTE staff will cause the <br />reprioritization (or de-prioritization) of certain City (and City Council priorities) as well <br />as non-essential tasks and initiatives as team sizes are reduced. This will likely also <br />translate into slower responses to general community inquiries directed toward the <br />City Council/City. <br /> <br />This is recommended due to the minimal community impact of these changes, <br />although the organizational effects, particularly to impacted teams and employees, <br />are significant. <br /> <br />3. Reduce professional services and contracts - $130,000, starting in Year 1 <br />This includes a reduction of consulting and professional services contracts across <br />various departments. Please note that this includes only those contract reductions <br />not associated with another program or service reduction – this is not an exhaustive <br />list of all contract reductions recommended in the budget proposal. Those contracts <br />are discussed as part of the specific program or service reduction area, where <br />appropriate. This will create some community and organizational impacts, as staff <br />Page 10 of 40