SR 05:016 - Laserfiche WebLink

Honorable Mayor and Members of the City Council: BACKGROUND Prior to 1996, City survey & drafting needs were met by a City employee and supplemented by outside surveyors under a rotating purchase order system. Since then, needs have been met by contracted services and the method of procurement has been through the Request for Qualifications and Request for Proposal process, in which firms are selected based on their qualifications, proposal, and interviews with City staff. Previously, the firms of Kier and Wright Civil Engineers and Surveyors Inc., and Rugerri, Jensen, Azar & Associates have provided these services to the City. The scope of services to be provided by the survey firm will generally include: providing topographic and general survey services for project design and construction, construction staking, identifying and locating boundaries for easements, performing survey map checking, preparing plat maps and meets and bounds descriptions, and preparing records of survey and comer records in conformance with the Land Surveyors Act and Business and Professions Code. In addition, the surveyor will also be asked to provide computer-drafting services in conjunction with the surveys completed for the City. SURVEY FIRM SELECTION PROCEDURE A total of twelve local engineering survey consultant firms were selected from the City's consultant database and invited to provide a statement of qualifications to provide surveying and drafting services through the term of June 30, 2007. Six firms responded with statements of qualifications. City staff reviewed the statements of qualifications submitted and narrowed down the list to three perspective firms for interviews. A panel of three City staff members familiar with project needs and types of services required made up the interview panel. The firms of Kier & Wright Civil Engineers and Land Surveyors Inc., BKF Engineers, and Bellecci and Associates Inc. were selected and interviewed. Based on the qualifications submitted and interview process, staff is recommending the award of two contracts to the firms Kier & Wright Civil Engineers and Land Surveyors Inc. and Bellecci and Associates as the most qualified firms to provide the required services. CONTRACT AND FUNDING No new funding is required for these contracts. Funding for these contracts will come from the existing funds already allocated under each individual capital improvement project approved by City Council. For each survey task needed, the selected firm(s) will be required to submit a detailed proposal, which defines the scope of work for the particular project and the fee required to complete the task. Typically, survey support services are in the range of $7,000 to $10,000 SR:05:016 Page 2 of 17