Library Commission Meeting Agenda Packet 040325

[DRAFT] 4 | P a g e ______________________________________________________________________ Library Privacy Principles Library users have the right to privacy and confidentiality. The Pleasanton Public Library upholds the principles of the American Library Association as outlined in Article VII in the Library Bill of Rights, which emphasizes that "All people, regardless of origin, age, background, or views, possess a right to privacy and confidentiality in their library use." Additionally, the library affirms its ethical duty to “advocate for, educate about, and protect people’s privacy, safeguarding all library use data, including personally identifiable information.” The library is dedicated to safeguarding privacy by: • Taking reasonable measures to protect the confidentiality of all library users • Collecting only the minimum personal data necessary to provide library services • Ensuring transparency of third-party services that collect, use, or share data • Limiting the disclosure of library records to circumstances defined by state law. To safeguard library user records, the library: • Securely stores physical data • Uses encryption for storing and transmitting electronic data • Restricts data use to its intended purpose • Deletes data securely once it is no longer needed • Provides staff with ongoing privacy training. ______________________________________________________________________ Libraries and California State Law Library Records and Legal Protections California Government Code § 7927.100 - § 7927.105, titled "Library Records and Similar Matters," protects library records from public disclosure, with limited exceptions. These records include any written or electronic documentation identifying a library member, such as borrowing history, name, address, telephone number, or email address. Library records may be accessed by City staff only as necessary to perform their official duties, in accordance with California Government Code § 7927.305. The library may only disclose records to law enforcement if presented with a valid subpoena, warrant, or court order, as required by California Government Code § 7927.505. Requests for library records by law enforcement or other entities must be accompanied by a valid subpoena, warrant, or court order. The privacy protections described in California Government Code § 7927.505 do not distinguish between adult Page 16 of 34