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by the City's Finance Department. We are now able to define exactly what costs are recovered at this rate and the revised final indirect cost rate applicable to salary and benefit costs for an individual position is 27.03%. Ancillary Costs Some departments also included the hourly costs of equipment required to support fee for service activities. These hourly equipment rates are established by the Public Works Department, which uses a software service called Maintstar that tracks vehicle use. Rates applied in the software system are derived from the FEMA industry standard report and were not vetted by NBS. Examples include Public Works vehicles and equipment for support of special events, and vehicles required for public safety or other city staff services such as field inspection. In a few fees, the costs of contracted services specific to an event or service were also considered as directly attributable to the fee. We were initially concerned that adding such costs would be double counted in application of the indirect cost factor (step 3); however, after further analysis we agree that equipment and ancillary costs for contract services specific to a fee program or individual fee may be added in addition to the fully burdened labor rates. Data Sources The following data sources were generally used to support the analysis: Current labor costs for personnel Current equipment rates, where applicable to the service provided Indirect Cost Rate(s) for recovery of overhead costs, as established by a Cost Allocation Plan study recently completed by NBS and the City's finance department Ordinances and Resolutions supporting adoption of existing fee amounts and/or authority to establish fees for services Other data regarding specific operating and capital expenditures applicable to fees Various correspondences with City staff regarding roles, responsibilities, and estimated time on task to provide services analyzed Special Event Permit Fees Currently, the City's Master Fee Schedule (MFS) lists a Special Event Application fee under the Police Department's fee program to include: For -profit vendors/organizations, $250 Nonprofit vendors/organizations, $75 City -sponsored events, No charge Additionally, the Recreation section of the MFS lists a desired cost recovery guideline of 0 — 25% for services which provide mostly community benefit, and Special Events are listed as one example falling within this guideline. While the current fee schedule and cost recovery policies listed are a good starting point, the overall special events application process needs clarification and formalization. Both the process and accompanying fee program need to align to provide for recovery of costs to review, approve, and support events across all involved City departments. For example, multiple City departments will be involved in the review and assessment of support needs for different types of events ranging from smaller `)NBS 3