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Page 1 of 2 <br />Item #7 <br /> <br />CIVIC ARTS COMMISSION <br />AGENDA REPORT <br /> <br /> <br />November 4, 2024 <br />Library and Recreation <br /> <br />TITLE: SELECT TWO CIVIC ARTS COMMISSION REPRESENTATIVES FOR AN AD <br />HOC PUBLIC ART PLAQUE SUBCOMMITTEE <br /> <br />SUMMARY <br />At the August 5, 2024 meeting, the commission approved a short-term work plan prioritizing <br />the assessment and replacement of public art plaques, with a potential exploration of <br />incorporating QR codes. The Civic Arts Commission is asked to discuss and assign two <br />representatives to an ad hoc subcommittee, with all commissioners eligible to serve. The <br />subcommittee will meet monthly from December 2024 to March 2025 and will focus on <br />research, analysis, and preparing a summary of findings for a future commission presentation. <br />Representatives must commit to attending all meetings. The commission will receive the <br />subcommittee’s final report in early 2025, which will guide further discussions. <br /> <br />RECOMMENDATION <br />Select Two Civic Arts Commission representatives for an Ad Hoc Public Art Plaque <br />Subcommittee <br /> <br />BACKGROUND <br />At the Civic Arts Commission meeting on August 5, 2024, the commission approved a short- <br />term work plan for FY2024/25. A key priority of this plan is to assess the current public art <br />plaques and identify those that need replacement. Additionally, the commission approved the <br />exploration of the potential of incorporating QR codes into the new plaques. <br /> <br />DISCUSSION <br />The Civic Arts Commission should discuss ad hoc subcommittee assignments and select two <br />representatives. All commissioners are eligible to serve as representatives. The subcommittee <br />will meet monthly on a mutually agreed-upon date and time from December 2024 through <br />March 2025. Representatives should be committed to attending all subcommittee meetings, <br />participating in research, conducting analysis, and preparing a summary of findings for <br />presentation at a future commission meeting. In early 2025, the Civic Arts Commission will <br />receive a final report from the ad hoc subcommittee. This informaiton will be provided in a staff <br />report and will form the basis for the commission's discussion at that meeting. <br /> <br />EQUITY AND SUSTAINABILITY <br />The formation of this ad hoc subcommittee will streamline the work plan process, aligning <br />funding and staffing resources to ensure equitable goals and priorities while maximizing <br />community benefits. <br /> <br />OUTREACH <br />No outreach has been done in advance of this item. <br />Page 54 of 58