CITY COUNCIL REGULAR MEETING AGENDA PACKET

MAINTENANCE AND TRADE SERVICES AGREEMENT FOR STREET MEDIAN MULCH REPLENISHMENT RFB #PWD 24-304 THIS AGREEMENT is made and entered into this ______ day of October 2024 between Best Quality Tree Service ("Contractor"), a California Corporation, whose address is 1648 Miner Avenue, San Pablo CA 94806 and the CITY OF PLEASANTON, a municipal corporation ("City"). RECITALS A. Contractor has submitted a proposal in response to the City of Pleasanton’s Request for Bids (RFB) #PWD 24-304 and is qualified and experienced in providing Landscape Maintenance Services as set forth in Exhibit A of this Agreement. B. City finds it necessary and advisable to obtain work or services from Contractor on both a scheduled basis as set forth in RFB #PWD 24-304, as well as on an as-needed basis for potential unscheduled work also described therein. NOW THEREFORE, in consideration of the mutual covenants and conditions in this Agreement, City and Contractor agree as follows: 1.Term. The term of this Agreement commences on the date written above and will expire on October 31, 2027, unless the parties agree to extend the Agreement for an additional two (2) one- year terms, not to exceed five (5) year’s total for this Agreement. 2.Services to be performed. Contractor shall perform, or cause to be performed, the work or services described in Exhibit A and Exhibit B. 3.Compensation. Total compensation under this Agreement for all work of this Agreement shall not exceed $304,152, of which, the total for each year shall not exceed $100,050 for the first year, $102,051 for the second year, and $102,051 for the third year. City shall pay Contractor for all work performed based on the bid proposal RFB PWD 24.304, in Exhibit B. Each year includes a 15% contingency for unforeseen circumstances and related extra services as determined to be necessary by the City. Payment of such contingency funds is not guaranteed to Contractor unless the City requests in writing of such extra services. For the fourth or subsequent year of the Agreement, the cost of each one-year term may increase only by the change in the consumer price index for the San Francisco-Oakland-San Jose Metropolitan Area (all items index; all urban consumers) for the twelve-month period ending in August each year as published by the Bureau of Labor Statistics, U.S. Department of Labor. a. Payment shall be made within thirty (30) days of receipt of Contractor’s invoice and approval by City. Contractor must include a monthly report of curb miles or parking lots swept, categorized by zones. This report should accompany each invoice submitted for payment. It is essential that this report is complete and approved to facilitate the timely processing and remittance of payment Page 40 of 90