CITY COUNCIL REGULAR MEETING AGENDA PACKET

Task 3 services would include supporting the City at four outreach meetings with the public and the property owners within the LLMDs. SCI would also assist the City with preparing the presentations for each meeting. Task Deliverables: Informational outreach strategy Property owner informational services Four outreach meetings (In-Person) Task 4: Proposition 218 Ballot Proceeding Services Services under this Task shall include designing, printing, addressing, and mailing the official assessment notice and ballots to all property owners, which are the proposed boundaries of the LLMD. The official notice and assessment ballot design and supporting informational items and mailers are essential to a successful ballot outcome. SCI will utilize its unmatched expertise and track record to design notices, ballots, and informational items that clearly and concisely explain the reason for the services and meet all legal requirements. After the draft notice and ballot are prepared, they will be provided to the City and the City Attorney for review and comment. Feedback and comments will be incorporated before the documents are finalized. After the official notice and ballot are finalized, SCI will oversee the printing and addressing of the ballots. Admail West, a printing and mailing firm with industry-leading experience with assessment ballot proceedings, may perform this work. After the notices and ballots are printed and addressed, they will be mailed to all property owners in the proposed LLMD with a proposed assessment pursuant to the California Constitution and the Government Code. SCI will also field and respond to property owner inquiries throughout the balloting, research and confirm new owners not reflected on the official county property ownership records, and issue replacement ballots as necessary. SCI will also prepare resolutions, documents, and information for the public hearing and assist the City and the City Attorney in responding to property owner testimony at the public hearing. The City Clerk will be the official tabulator, with the legally required condition to perform the tabulation publicly. SCI will provide tabulation software, scanners, and procedures to support the tabulation. SCI will employ its well-proven barcoded ballot identification system on this balloting, facilitating efficient and effective tabulation. Task Deliverables: Project meeting (Virtual) Official Proposition 218 notice, ballot, and envelopes Printing, mailing, addressing, and postage for Proposition 218 balloting Presentation at City Council meeting (In-Person) Draft resolution and supporting documents Balloting process support Tabulation process support Page 34 of 90