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Page 9 <br />EXHIBIT B <br /> <br />CONDITIONS FOR PAYMENT BETWEEN <br /> <br />CITY OF PLEASANTON <br />AND <br />Open Heart Kitchen <br />Senior Meal Program <br /> <br /> <br />1. CLIENT CONFIDENTIAL INFORMATION: <br /> <br /> The City shall be allowed to review case work history information. The purpose of the City's review is to see <br />randomly selected client information to determine the adequacy of record keeping and quality of services <br />performed. <br /> <br />2. BILINGUAL ASSISTANCE <br /> <br /> The Contractor shall provide bilingual professional staff as needed to serve its clients. <br /> <br />3. METHOD OF PAYMENT <br /> <br /> All requests for reimbursement shall be in a format approved by the City and shall be submitted to the City <br />on a monthly basis with supporting documentation of actual costs incurred. Requests for reimbursement <br />must be received within 30 days of the end of each claim month. <br /> <br /> For public service projects, reimbursements shall be submitted on a monthly basis and shall be organized <br />according to a "fee for service" system (as opposed to a pro-rating of the total yearly grant amount by month <br />or by quarter). Specifically, the Contractor shall develop a reasonable fee basis for the unit cost of providing <br />service to its clients (e.g., per client, per visit, per hour, or other applicable basis). This fee basis shall be set <br />forth in Attachment B-1. Requests for reimbursement shall be expressed in terms of this fee basis and the <br />actual level of service provided during the month for which the invoice is being submitted (e.g., number of <br />clients served, number of visits, number of hours of service, or other applicable measure). Supporting <br />documentation of the level of service shall be included as an attachment to the invoice. Any modifications to <br />the fee basis during the term of this contract shall be submitted to the City for review and approval prior to <br />the submittal of new invoices. <br /> <br /> Any adjustments made by the fiscal auditors at the year-end audit, under the American Institute of CPAs <br />(AICPA) guidelines and other relevant federal regulations, should be brought to the attention of City staff for <br />reconciliation. <br /> <br /> Monthly invoices should include, by line item, documentation of the expenditure of matching funds on the <br />City contract. <br /> <br />Doc ID: 9be31b96fc6e4302ee39f968a62f2b582df9e140 <br />Docusign Envelope ID: 0BE86449-BC18-4587-B661-37FFC94FF8C3