SPECTRUM COMMUNITY SERVICES - Laserfiche WebLink

Page 9 EXHIBIT B CONDITIONS FOR PAYMENT BETWEEN CITY OF PLEASANTON AND Spectrum Community Services 1.CLIENT CONFIDENTIAL INFORMATION: The City shall be allowed to review case work history information. The purpose of the City's review is to see randomly selected client information to determine the adequacy of record keeping and quality of services performed. 2.BILINGUAL ASSISTANCE The Contractor shall provide bilingual professional staff as needed to serve its clients. 3.METHOD OF PAYMENT All requests for reimbursement shall be in a format approved by the City and shall be submitted to the City on a monthly basis with supporting documentation of actual costs incurred. Requests for reimbursement must be received within 30 days of the end of each claim month. For public service projects, reimbursements shall be submitted on a monthly basis and shall be organized according to a "fee for service" system (as opposed to a pro-rating of the total yearly grant amount by month or by quarter). Specifically, the Contractor shall develop a reasonable fee basis for the unit cost of providing service to its clients (e.g., per client, per visit, per hour, or other applicable basis). This fee basis shall be set forth in Attachment B-1. Requests for reimbursement shall be expressed in terms of this fee basis and the actual level of service provided during the month for which the invoice is being submitted (e.g., number of clients served, number of visits, number of hours of service, or other applicable measure). Supporting documentation of the level of service shall be included as an attachment to the invoice. Any modifications to the fee basis during the term of this Agreement shall be submitted to the City for review and approval prior to the submittal of new invoices. Any adjustments made by the fiscal auditors at the year-end audit, under the American Institute of CPAs (AICPA) guidelines and other relevant federal regulations, should be brought to the attention of City staff for reconciliation. Monthly invoices should include, by line item, documentation of the expenditure of matching funds on the City contract. Docusign Envelope ID: 04F97EA7-CB21-4454-B1DF-3DFD0860392F