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Docusign Envelope ID: F0E2385B-1 BCB-41 ED-B541-2D5379A0908A <br />EXHIBIT B <br />CONDITIONS FOR PAYMENT BETWEEN <br />CITY OF PLEASANTON <br />AND <br />Centro Legal de la Raza -Tri-Valley Fair and Secure Housing Project <br />1. CLIENT CONFIDENTIAL INFORMATION: <br />The City shall be allowed to review case work history information. The purpose of the City's review is to see <br />randomly selected client information to determine the adequacy of record keeping and quality of services <br />performed . <br />2. BILINGUAL ASSISTANCE <br />The Contractor shall provide bilingual professional staff as needed to serve its clients. <br />3. METHOD OF PAYMENT <br />All requests for reimbursement shall be in a format approved by the City and shall be submitted to the City <br />on a monthly basis with supporting documentation of actual costs incurred. Requests for reimbursement <br />must be received within 30 days of the end of each claim month . <br />For public service projects, reimbursements shall be submitted on a monthly basis and shall be organized <br />according to a "fee for service" system (as opposed to a pro-rating of the total yearly grant amount by month <br />or by quarter). Specifically, the Contractor shall develop a reasonable fee basis for the unit cost of providing <br />service to its clients (e .g., per client, per visit, per hour, or other applicable basis). This fee basis shall be set <br />forth in Attachment B-1. Requests for reimbursement shall be expressed in terms of this fee basis and the <br />actual level of service provided during the month for which the invoice is being submitted (e.g ., number of <br />clients served, number of visits , number of hours of service , or other applicable measure). Supporting <br />documentation of the level of service shall be included as an attachment to the invoice . Any modifications to <br />the fee basis during the term of this Agreement shall be submitted to the City for review and approval prior <br />to the submittal of new invoices . <br />Any adjustments made by the fiscal auditors at the year-end audit, under the American Institute of CPAs <br />(AICPA) guidelines and other relevant federal regulations, should be brought to the attention of City staff for <br />reconciliation. <br />Monthly invoices should include, by line item , documentation of the expenditure of matching funds on the <br />City contract. <br />Page 9 <br />Docusign Envelope ID: 49EB01E9-F55F-416A-8111-6C19B962AE28Docusign Envelope ID: 7487441C-12EE-4A8A-AB24-FC5D3769759A