MARK THOMAS & COMPANY, INC. (2) - Laserfiche WebLink

1 DETAILED SCOPE OF WORK The anticipated final design services included in this scope of work for the Phase 1 improvements are based on a budget of $35 Million to $40 Million of local and Federal funds, which are allocated for roadway reconstruction, landscape design, traffic signal and lighting modifications, bike and pedestrian improvements, repairs and modifications of the sewer, water and storm drain systems. Phase I includes: •Segment IV-a (Hopyard to Willow) : Alternative 2 •Segment IV-b (Willow to Hacienda): Alternative 2 •Segment V (Hacienda to Stoneridge): Alternative 2 Our scope of work encompasses civil, drainage, sewer, water, landscape, and electrical design to prepare approved plans, specifications, and estimate (PS&E) for use by the City in bidding constructing the improvements. This scope of work, and associated Fee Estimate, assumes preparation of a single set of PS&E for a single bid alternative will be developed for each project segment as identified above. The specific tasks to be completed and deliverables to be provided by Mark Thomas for the project are outlined below. Task 1. PROJECT MANAGEMENT AND ADMINISTRATION Mark Thomas will provide ongoing project management for each task for the duration of the Contract term, which is assumed to be 15 months encompassing the design, CTC authorization, and bidding periods. Project management activities will consist of management, administration, coordination, supervision, project controls, attending meetings, and as follows: Task 1.1. Project Management and Control Mark Thomas will supervise, coordinate, and monitor activities and product development for conformance with the Cities’ standards and policies and local ordinances. Prior to the start of any Services, Mark Thomas will interface with City staff to assure format consistency of deliverables and to facilitate free and timely flow of information for each task activity. Mark Thomas will prepare a detailed critical path method (CPM) schedule to reflect plan and progress of Services and to serve as a master schedule for the Project. The schedule will be updated on a monthly basis to include key milestones and tasks completed. Task 1.2. Project Administration/Project Coordination Mark Thomas will prepare and submit monthly progress reports that will identify work performed on each task in the preceding month, including percent completed compared to percent billed for each task must be shown. The monthly summary will show total charges made to each task, the Contract budget for each task, reallocated budget amounts, prior billing amount, current billing, total billed to date, and a total percent billed to date. Mark Thomas will coordinate planning and design efforts with stakeholders including Caltrans, Livermore Amador Valley Transit Authority (LAVTA), utility companies, and private property/business owners as required. This includes design reviews and integration of adjacent public agency and third-party utility company designs for incorporation into the project design as appropriate. Task 1.3. Project Meetings Mark Thomas will arrange and conduct up to 30 bi-weekly (i.e. once every two weeks) Project Development Team (PDT) meetings with project stakeholders as directed by the City which will include general discussion materials and preparation of agendas and minutes. Mark Thomas will endeavor to prepare and submit all meeting EXHIBIT 1Docusign Envelope ID: CFB4D269-E371-4DA6-B769-59DDBD4C7856Docusign Envelope ID: B363250F-E21F-4652-B170-E77C9043D4FB