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1.1 Establish a schedule and approach needed to complete all new or first-time claims due within the fiscal year. 1.2 Assist department staff in understanding the specific mandated requirements for each new SB 90 program, and how the City complies with the specific reimbursable portions of each program. 1.3 Prepare all necessary department ICRPs associated with the new SB 90 program. 1.4 Prepare claims and perform a quality assurance review of the City’s new SB 90 claim(s) to ensure the costs are supported by appropriate source documentation. 1.5 Provide the completed claims and ICRPs to the City for review and signature prior to the claiming deadline. 1.6 File the signed claims with the SCO prior to the deadline. ANNUAL CLAIMS: DUE TO THE STATE BY FEBRUARY 15TH 2.1 Establish schedule and approach needed to complete all annual claims due to the state by February 15th. 2.2 Work with department staff in describing how the City complies with the specific mandated programs and help the City determine eligible costs. 2.3 Meet with staff to discuss data collection needs and establish deadlines for data to be due. 2.4 Prepare all necessary department wide ICRPs as they apply to the eligible SB 90 programs. 2.5 Prepare claims from the City for SB 90 programs and review the claims for completeness, propriety, and eligibility of costs. CITY OF PLEASANTON, CA | APRIL 1, 2024 SB 90 STATE MANDATED COST REIMBURSEMENT SERVICES PAGE 6 TECHNICAL APPROACH 2.6 Perform a quality assurance review of the City’s SB 90 claims to ensure they mesh with the associated department ICRPs. 2.7 Discuss any potential or necessary changes with the appropriate City staff member. 2.8 Provide the completed claims and ICRPs to the City for review and signature prior to the claiming deadline. 2.9 File the signed claims with the SCO prior to the deadline. STATE MANDATE REIMBURSEMENT INFORMATION The SB 90 process is constantly changing and evolving. MGT will provide targeted, relevant communication on statewide issues, interpretations, and actions at the state capitol relating to the SB 90 process throughout the fiscal year via MGT Instant Updates©, a series of e-mail communiqués designed to keep our clients up to date with the latest mandate legislation, California Commission on State Mandates decisions, and state agency interpretations. MGT will sort through all of the pertinent activity to provide the City with the most Docusign Envelope ID: 36EEB99A-F94E-46ED-8637-EB5ACA3AB439