PARKS AND RECREATION COMMISSION MEETING AGENDA PACKET 07112024

Page 2 of 12 reflects the community’s prioritization and the importance of the bandstand and mature trees and focuses the available budget on the priority items. Proposed improvements include a new bandstand, walkways, seating, additional trees, and upgrades to the existing park infrastructure including irrigation. Project Status: The construction documents are out to bid. ▪ On August 22, 2022, staff presented the project to the Bicycle, Pedestrian, and Trails Committee (BPTC) for their review of the project and public comments. ▪ On September 8, 2022, staff presented the public outreach results and BPTC input to the Parks and Recreation Commission. ▪ On February 7, 2023, the City Council directed staff to cease work on the updated master plan and instead focus on making park improvements for the budget currently available for the project – approximately $1.9 million. ▪ In June 2023, staff began evaluating potential bandstand locations and park improvements that could/should be made without encroaching on the regulatory agencies’ jurisdiction while also addressing aging infrastructure challenges and public comments received during the outreach, including replacing the bandstand. ▪ On July 28, 2023, the City approved a task authorization with its on-call landscape architecture consultant, Callander Associates, to provide preliminary design options for the Lions Wayside and Delucchi Parks renovations. ▪ On September 1, the City’s on-call surveyor provided a topographic survey of Lions Wayside and Delucchi Parks. ▪ On September 14, staff and their consultant presented two conceptual plans to the Parks and Recreation Commission for review and a recommendation. The Parks and Recreation Commission recommended Concept A and was fairly evenly split between bandstand Option A and Option B. ▪ In early October, staff sent out notifications to all occupants and property owners within 1,000 feet of the parks regarding the Lions Wayside and Delucchi Parks agenda item on the upcoming City Council meeting agenda. ▪ On October 17, staff presented the concepts to the City Council. The Council directed staff to proceed with Concept A and Bandstand Option B and approved a contract with the consultant to complete construction documents for the project. ▪ On November 7, staff met on-site with the consultant to confirm project limits and discuss refinements to the conceptual plan. ▪ On December 11, staff met with resident and summer concert series performer, Mr. Les Duman, after he had reached out to the City requesting that the design of the selected bandstand be updated to better serve performances for musicians and audience alike. Based on that meeting, staff provided three options that would address the needs of the musicians and still be consistent with the Council’s direction. o On January 4, 2024, the consultant submitted the 50% design plans to staff. o On January, 25, staff submitted their comments to the consultant. o On March 5, staff presented 3 bandstand options to the City Council with a recommendation to specify the bandstand that will provide the greatest benefit to the city (Option 1 as shown below) and the City Council approved the option with an understanding that the bandstand would fit the character of Pleasanton. Page 14 of 33