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Page 5 of 5 <br />1. For subsequent years, contractor proposals shall be increased based on the <br />San Francisco-Oakland-San Jose Metropolitan Area consumer price Index for <br />the 12-month period ending in May. <br /> <br /> <br />Staff recognizes that these as-needed contracts encumber a significant aggregate, not-to- <br />exceed total at a time when the City is implementing cost reductions and related cost <br />containment strategies. At the same time, these contracts support the operations and delivery <br />of ongoing programs and services for the entire CIty organization. With that, staff intends to <br />utilize these contracts for necessary and essential tasks. <br /> <br />EQUITY AND SUSTAINABILITY <br />Not applicable, as this item is a routine matter of City business. <br /> <br />OUTREACH <br />No outreach was conducted, as this item is a routine matter of City business. <br /> <br />STRATEGIC PLAN ALIGNMENT <br />Approval of this action advances several strategies under the Citywide ONE Pleasanton <br />strategic plan goal of Investing in Our Environment intended to promote the effective use of <br />existing facilities through maintenance and repair and plan for future facilities, amenities, and <br />infrastructure to benefit the community with a focus on environmental stewardship to address <br />comprehensive long-term planning to meet current and future needs. <br /> <br />FISCAL IMPACT <br />For FY 2024/25, funding for these agreements is budgeted in the General Fund and the <br />Internal Service Funds for the Public Works Department’s division that oversees the respective <br />programs. The FY 2024/25 not-to-exceed limit for each agreement is listed in Table 1. For all <br />subsequent years, the proposed rates by contractors for each agreement shall be increased <br />based on the San Francisco-Oakland-San Jose Metropolitan Area Consumer Price Index (CPI) <br />for the 12-month period ending in April. Funding for these agreements beyond FY 2024/25 is <br />subject to City Council approval through an annual budget process. <br /> <br />Prepared by: Submitted by: Approved by: <br /> <br />Dan Villasenor, <br />Management Analyst <br />Siew-Chin Yeong, Director of Public <br />Works <br /> <br />Gerry Beaudin, City <br />Manager <br /> <br />Attachments: <br />1. (Sample) As-Needed Maintenance and Trade Services Agreement <br /> <br />DocuSign Envelope ID: 71BFD87E-DBA4-46D8-A55A-4DA92041C7D6