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Page 2 of 4 <br />Professor at Grinnell College, where she coordinated technology and data management <br />initiatives. <br /> <br />In addition to the subject matter expertise that will be provided by Becky Yoose, the <br />participation and input of commissioners and staff are also vital to the process. As such, <br />the policy development roles of the consultant, staff and commission are outlined in the <br />chart below. <br /> <br /> <br />Role of Consultant <br />In Privacy Policy <br />Role of Staff <br />In Privacy Policy <br />Role of Commission <br />in Privacy Policy <br /> <br />Meet with library staff and <br />commissioners to collect <br />input for the initial draft <br />privacy policy. <br /> <br />Consult with staff on best <br />practices, industry <br />research and legal <br />requirements related to <br />library privacy policies and <br />practices. <br /> <br />Construct a framework for <br />data analysis by staff, <br />including a list of questions <br />for library divisional staff <br />on how patron information <br />is managed and current <br />privacy practices. <br /> <br />Collect input from <br />commissioners, staff, and <br />data analysis questions. <br /> <br />Develop a Draft Policy, <br />with a focus on compliance <br />and effective privacy <br />safeguards. <br /> <br />Provide input on patron <br />privacy needs and <br />procedural implications to <br />be addressed in the new <br />policy. <br /> <br />Using the framework and <br />questions from the <br />consultant, analyze data <br />from each library division <br />on how patron information <br />is currently managed. <br /> <br />Review and edit the Draft <br />Policy and provide <br />recommendations to <br />present to the commission. <br />(Library staff, City <br />Attorneys, and City IT <br />staff) <br /> <br />If the Privacy Policy is <br />approved, share the policy <br />with the community, and <br />provide training for all <br />library staff members. <br /> <br />Provide input on <br />community privacy needs <br />and concerns to be <br />addressed in the new <br />policy. <br /> <br />Review materials in <br />advance of the May <br />commission meeting: <br />• State library privacy <br />laws (Attachment 2) <br />• Library Bill of Rights <br />interpretation <br />regarding privacy <br />(Attachment 3) <br />• Policies from other <br />agencies <br />(Attachments 4-6) <br /> <br />Review the Draft Policy in <br />advance of the August <br />meeting. During the <br />meeting, discuss and edit <br />the Draft Policy and <br />provide recommendations <br />to the City Council. <br /> <br /> <br /> <br /> <br />