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1 Responses to City Council Agenda Items – April 16, 2024 Agenda Item #4 - Revisions to Pleasanton Municipal Code (PMC) to Enact Updated Commission Structure 1. Q. From: Cindi Sabatini, Library Commissioner: The proposed updates for the Library Commission duties were present by Heidi Murphy on March 7 to the Library Commission. The members of the Commission had two concerns with the proposed changes, which are summarized as follows. • Budget - All references to reviewing or advising on the budget have been removed. While we understand that setting the budget is not under the purview of the Library Commission. Without context of the budget, we do not believe that we can make logical, reasonable recommendations regarding programs and services related to the Library. The Commission will basically be operating in the dark, and thus unable to set priorities. Therefore, we ask that item 1 of the commission duties of the the muni code specifically articulate that the adopted budget be reviewed by the Commission. • Seasonal Programs - The wording of item 3 stated that the Commission would review and advise on seasonal program and service plans. Because all programs and services are included, the wording needs to be changed as follows. Review and advise city staff on program and service plans seasonally or Review and advise city staff on program and service plans in line with the Activities Guide cycle. A. Per Commissioner Sabatini’s email, please note that this feedback was incorporated into the updated duties # 1 and 3: The duties of the Pleasanton Library Commission shall include the following: 1. Develop a commission workplan to be provided to City Council for consideration during the budget process. The workplan should be based on the goals and strategies outlined in the ONE Pleasanton Strategic Plan as well as the role of the commission. 2. Review and recommend policies to the City Council related to library services. Ordinance No. City Council, April 16, 2024 Exhibit A to Ordinance, PMC Amendments, Page 6 3. Seasonally, review the adopted library budget, program and service plans, and key performance indicators. 4. Advise the City Council on capital projects related to library facilities. 5. As community leaders, receive library related feedback from the community. 6. Act as an advocate for library and cultural programs, services and facilities within the community. 7. Serve as liaison between the city and other library-related entities including, but not limited to: local municipalities, local nonproflts, Alameda County, state, and national agencies.  Due to the interdepartmental nature of the city budget, commissions have historically been involved with budget through the two -year priority-setting process. With the ONE Pleasanton