LIBRARY COMMISSION AGENDA PACKET - AMENDED 03072024

LIBRARY COMMISSION AGENDA REPORT March 7, 2023 Item 5 TITLE: REVIEW AND PROVIDE COMMENTS ON PROPOSED UPDATES TO THE LIBRARY COMMISSION DUTIES SUMMARY Evaluation of the City’s Commission and Committee structure is included in the FY 2023/24 - FY 2027/28 ONE Pleasanton Strategic Plan goal of Optimizing Our Organization as part of a strategy to evaluate and enhance community engagement opportunities. In order to better align with the City’s organizational structure, streamline opportunities for community input and engagement, and increase efficiency for the commission and committee members as well as supporting staff members, the City Council voted to create an ad-hoc subcommittee to discuss commission and committee restructure and bring recommendations forward for consideration. At the February 20, 2024 City Council meeting, the City Council voted to modify the number of meetings for and the number of commissioners on the Library Commission. City Council also asked that staff recommend updates to commission duties to improve clarity and foster enhanced engagement and purpose. RECOMMENDATION Review and provide direction on proposed updates to Library Commission duties. BACKGROUND Section 2.34.020 of Pleasanton’s municipal code outlines the duties of the Library Commission. Duties. A. The commission shall be responsible for advising the city council on matters related to the Pleasanton library and library services in general. B. The duties of the Pleasanton library commission shall include the following: 1. Make recommendations to the city council and the Pleasanton library board of trustees regarding policies, services and operating and capital budgets for the Pleasanton library. 2. Recommend rules, regulations and services necessary for the administration of the Pleasanton library. 3. Assist with the planning of library services.