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Page 6 of 7 Implementation Except for the Planning Commission’s assumption of the Housing Commission responsibilities, the transitions will happen through attrition due to resignation or expiration of commission/ committee terms (i.e., not filling positions as they become vacant). It is anticipated that all commissions and committees will reach the amended number of members by June 2025 and some earlier. The City Council’s adoption of the changes, as provided by the attached ordinances and resolutions, will align with the upcoming spring recruitment for commission and committee openings to be held during the month of March. Commission/Committee Membership Requirements Additionally, commission and committee members are necessitated to meet several requirements to remain in good standing, including compliance with City procedures regarding attendance, mandatory ethics training, and annual filing of Form 700 Statement of Economic Interests (if applicable). There are currently policies that would allow City Council to remove commissioners who do not meet attendance parameters, do not complete the required ethics training, or do not complete the Form 700; bi-annual reporting will be provided to the City Council in January and July of each year for City Council direction. Annual Workplan Recommendation To ensure that commissions and committees are working in concert with the City Council toward identified community goals, each commission and committee will submit a work plan to the City Council. In coordination with the staff liaison, these workplans should advance the ONE Pleasanton strategic plan goals and strategies and would be developed concurrently with the City’s 2-year budget process and then be submitted to the City Council. Given how implementation of the workplan progresses, it may be updated concurrent with the mid-term budget process. This annual workplan process will be memorialized in the Commissioners Handbook in its next revision. EQUITY AND SUSTAINABILITY Reorganization of the current commission and committee structure allows for an appropriate number of members and meeting frequency that is intended to foster streamline opportunities for community input and engagement; and efficiency and impact for the commission and committee members as well as supporting staff members. An optimal structure will retain existing members while also attracting new members to commissions and committees. Also, this restricting will create a greater connection to the ONE Pleasanton strategic plan goals. For example, replacing adult representation on the Youth Commission will open more opportunity for youth and provide a stronger youth voice in the community (Building a Community Where Everyone Belongs); and transitioning the Energy and Environment Committee to a commission will help to increase the focus on the environment and sustainability in Pleasanton (Investing in Our Environment). OUTREACH Members of all City commissions and committees were notified of the City Council' s February 7, 2023, review of the proposed reorganization, and its subsequent October 17, 2023, discussion of recommendations for restructuring. Accordingly, all current commission and committee members have been notified of this report to the City Council. Page 16 of 228