AGENDA PACKET - Laserfiche WebLink

Page 2 of 3 for the PFAS project. On April 18, 2023, the City Council approved a fourth amendment to this agreement to increase the scope to include updating the water rate models and preparing a water rate study, which increased the total contract by $46,150 to an amount not-to-exceed $259,550. DISCUSSION On November 7, 2023, Council approved water and sewer rate adjustments, completing the water rate component scope of work in Raftelis’ agreement. These Council-approved rate adjustments will help the City maintain adequate funding for the operations and maintenance of the water system, partially replenish the reserves to Council-approved reserve levels, and better position the City to pursue future debt financing. The second amendment included funds for a water and sewer connection fees study in addition to both the drought rates plus the water rate study; however, due to the extensive public outreach and the timing of the City Council's approval of the rates which necessitated an additional Council meeting, another amendment is needed to fund the connection fees study. Raftelis’ proposal is $50,008, which, with a 15 percent contingency, is a total of $57,509. Therefore, staff is recommending a fifth amendment to the agreement to increase the total contract by $57,509 to an amount not to exceed $317,059 to complete the water and sewer connection fees study. The tentative timeline and proposed tasks are: Date Action February 6, 2024 Council consideration of proposed amendment March - May Task 1: Project management, Kick-off meeting, data collection, and QA/QC May Task 2: Water and sewer connection fees June - August Task 3: Draft and Final PowerPoint Presentation Raftelis has extensive experience conducting water and sewer connection fee studies and, as noted previously, this study is already included in the agreement's scope of work. Notably, the water and sewer connection fee study will be completed over the coming six months concurrent with the schedule for the development impact fee study, for which adoption is planned in August 2024 (with two workshops with the City Council scheduled in the interim). To complete this review and analysis, the Raftelis contract needs to be increased by $57,509 to an amount not-to-exceed $317,059 for the water and sewer connection fees study. As presented as Attachment 1, the proposed fifth amendment with Raftelis accomplishes these objectives. EQUITY AND SUSTAINABILITY As a full-service municipality, the City provides a wide range of services and programs to meet the needs of all members of the community. Completion of the water and sewer connection fee study will provide information intended to support the fiscal sustainability of the City's enterprise funds. Page 23 of 554