LIBRARY COMMISSION AGENDA PACKET 02012024

LIBRARY COMMISSION AGENDA REPORT ____________________________________________________________________ February 1, 2024 Item 5 TITLE: DISCUSS AND PRIORITIZE LIBRARY PRIVACY POLICY DEVELOPMENT SUMMARY One of the key duties of the Library Commission is to make recommendations to the City Council regarding library policies. Library Commissioners work with staff to review policies for their relevance to the community, currency, accuracy and alignment with City and departmental values. Five library policies were completed in 2023 and approved by the City Council. Two library policies still need to be reviewed, with a staff recommendation to prioritize a Library Privacy Policy for development in 2024. RECOMMENDATION Discuss and prioritize Library Privacy Policy development. BACKGROUND Among the duties of the Library Commission is to “Make recommendations to the city council…regarding policies” (Pleasanton Municipal Code, Attachment 1). In 2023, the commission policy work resulted in the update of several outdated Library policies and a request form, along with the development of a new statement on inclusiveness in materials. These policy revisions represented important changes in technology, ensured compliance with the Federal Children’s Internet Protection Act (CIPA) requirements to receive discounted rates for Library broadband access and to qualify for grant funding, and reflected changes in the City Fee Schedule. The commission recommended the policies and statement and on November 7, 2023, the City Council adopted resolutions approving the updated policies for: 1) Public Access to the Internet Policy, 2) Materials Recovery Policy, 3) Collection Development Policy, 4) Request for Reconsideration of Material Form, and 5) Inclusiveness in Materials Statement. The review of library policies has been done in past years by the Library Commission’s Policy Subcommittee and policy revisions were reviewed by commissioners and staff, with a final recommendation for the City Council. At the November 2023 meeting, the commission approved the expansion of policy review and development to the entire commission and the pause of the Policy Subcommittee. It was determined that engaging the commission holistically in library policies would draw a wider perspective and leverage the diverse ages, backgrounds, and experiences of each of the commissioners.