CINTAS CORPORATION #2 - Laserfiche WebLink

DocuSign Envelope ID: 5F39934F-9041-4667-9200-F811E7795D41 City of Pleasanton Sole Source Justification Sole source purchases are goods and services available from only one supplier/vendor or meets the listed criteria. Purchases for items that cannot be procured through the competitive bidding process must be documented as to why the item(s) is considered sole source. Requester Name :Daniel Villasenor Title: Manaclement Analyst Dept: Public Works Requested Sole Source Company: Cintas Cor oration #2 Contact Name:Jeff Anderson I Email:anderson'5 Phone: 925 692-5860 Address: 1229 California Avenue PittsburgCA 94565 Description of Product or Service: For Uniform & Towel Rental and Cleaning Services Project Schedule (when do you need the product or service by?): 06/30/25 Estimated Cost:$ 99,000. 0 Complete the following checklist: This is a sole source vendor because: 0 Sole provider of a licensed or patented good or service. Sole provider of items that are repair parts of or updates to existing equipment, systems. Sole provider of factory -authorized warranty service. Sole provider of unique equipment, products and/or services not offered by others. Please provide brief explanation. For the past 20 -plus years, the operations crews for the Public Works Department have been using the Cintas Corporation to rent uniforms that need to be cleaned and maintained for teams who work out on the field. Each operations staff member has been fitted and customized their clothing, mainly pants and field shirts. Only company available to provide service and/or supplies to meet project schedule. In a brief explanation, provide supporting evidence of why other contractors are considered to be unable to meet the project schedule. © There is a substantial technical risk in contracting with any other contractor, (e.g., only one contractor has been successful to date in implementing a difficult manufacturing process). In a brief explanation, provide supporting evidence that explains why other contractors are considered to be unable to overcome the substantial technical risk. X❑ There is no reasonable expectation that a meaningful cost or other improvement could be realized over the incumbent contractor's performance (e.g., the changes of another firm winning a competition are clearly remote. Please provide a brief explanation. These customized uniforms rented through Cintas have the City logo embroidered on the garments. Clothing has been sized to each individual as a custom fit. Turning in all custom apparel and starting with a new vendor will be a large cost to the City. The additional costs would include implementation fees, embroidery fees, delivery fees, and administration costs to set up as a new customer. vvnat steps were taKen to Verity tnat tnese features are not avaiiame eisewnere"! Other brands/manufacturers/companies were examined (List specific company names, phone number and contact names, and explain why these were not suitable). Other vendors were contacted (List specific company names, phone numbers and contact names, and explain why these were not suitable). What specific feature makes this item and/or company unique and why is this needed for your project? Cintas is a member of Omnia Partners, which is a service that provides competitive pricing for local governments, however the CPA that they have on file for Uniform Services is out of state thus we are unable to use the CPA purchasing policy, however we are still able to obtaii their low competitive pricing. Thus we feel that we have the best price possible for said services. Requestors Signature: DocuSigned by: Department Head Signatur t4v* NralS DocuSigned by: Director of Finance Approv SIti MA, ClSlt,I , F01517DE25C1462... Date: Date: Date: 12/7/2023 12/9/2023