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RESOLUTION NO. 23-1433 <br /> A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PLEASANTON APPROVING <br /> REQUIRED DOCUMENTS FOR THE COMMUNITY GRANT PROGRAM AND AUTHORIZING <br /> STAFF TO MAKE ADMINISTRATIVE CHANGES <br /> WHEREAS, on October 11, 2023 the Civic Arts and Youth Commissions held a special joint <br /> meeting to discuss potential Community Grant Program modifications to the current application process <br /> requirements; and <br /> WHEREAS, the Community Grant Program application process has required proof of agency <br /> financial documents, agency structure details, and verifications of collaborative efforts; and <br /> WHEREAS, there is a desire to formalize these requirements to comply with best financial <br /> practices while expending General Funds for the Community Grant Program. <br /> NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF PLEASANTON DOES <br /> RESOLVE, DECLARE, DETERMINE AND ORDER THE FOLLOWING: <br /> SECTION 1. Agencies requesting funds through the City of Pleasanton Community Grant <br /> Program must provide: <br /> • Current annual budget for the entire agency, including revenue <br /> • Agency Organization chart <br /> • List of Board of Directors/Governing Board, with contact information <br /> • Board of Directors' authorization to request funding <br /> • Community of Character Declaration <br /> • Collaboration Agreement Form <br /> • Most recent agency audit or tax return <br /> • Articles of Incorporation/Bylaws. <br /> SECTION 2. Related to the Community Grant Program, staff in coordination with commissions <br /> will make Community Grant program changes to applications, timeline, reports, funding criteria and <br /> evaluation administratively. <br /> PASSED, APPROVED AND ADOPTED by the City Council of the City of Pleasanton at a <br /> regular meeting held on November 7, 2023, <br /> I, Jocelyn Kwong, City Clerk of the City of Pleasanton, California, certify that the foregoing <br /> resolution was adopted by the City Council at a regular meeting held on the 711 day of November 2023 <br /> by the following vote: <br /> Ayes: Councilmembers Arkin, Balch, Nibert, Testa, Mayor Brown <br /> Noes: None <br /> Absent: None <br /> Abstain: None <br /> Jo yn Kwo g, Ci Clerk <br /> APP VE TO FORM: <br /> Daniel G. Sodergren, tity Attorney <br />