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On Tue, Oct 3, 2023 at 8:56 AM Pamela Ott<POtt@citvofpleasantonca.gov>wrote: Good morning,Scott— We appreciate your taking the time to share your positions regarding recommended changes to the City's co- sponsorship policy and future revisions to field use and fee policies.While each of these initiatives will be considered by the City Council in the coming months, only the co-sponsorship policy will be presented to the Council at its upcoming October 17 meeting as this was the specific item that was presented to the Parks and Recreation Commission. Staff received the feedback from the Commission's discussion as well as input from BUSC and Rage members that spoke at the meeting.You have reflected some of those comments in your email below to which I'll offer responses. While staff did initially recommend to the Parks and Recreation Commission a 65%threshold, based on the input at the Commission meeting and in subsequent discussions with sports groups staff is prepared to recommend a 70% threshold which is aligned with the 70-75%you noted that neighboring cities use. Notably, a 70%threshold will continue to retain sponsorship for all current groups that are currently below the 75%threshold. At the Parks and Recreation Commission's recommendation staff is now prepared to propose the co-sponsorship policy to read: Make athletic fields available at no to low cost for the organization's program(s). Staff did eliminate the requirement for a three-year business plan as this is not aligned with current practice, intending to set the same standard for current and new groups that may apply. Staff believes that requirements including documentation showing finances, a minimum number of organization participants, 70% resident membership, articles of incorporation, proper insurance documents, IRS Forms, and nonprofit status, better demonstrate a group's co-sponsorship capacity. You referenced the City's General Plan regarding access fees.We define that language in the General Plan to intend that the public will not be charged entrance access to City parks;this does not preclude fees for use of specific park fields, as similar to charges to picnic rentals or the use of public park spaces for events. As staff has done for the co-sponsorship item,we will continue to engage the co-sponsor groups on field use (audits) and fee policies as those efforts move forward as we value our long-tenured relationship and the programs you provide for the community. 4