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The BPTC is needed for certain grant and capital projects, and other projects as routinely reviewed by the BPTC. The current workload of this committee could be accomplished with less frequent meetings. Economic Vitality Committee • Reduce members from 22 to 9, to focus on industry sector representation, including commercial real estate, downtown business, retail, information technology, life sciences, commercial services, professional services, and 2 at- large members • Meet every other month The City has strong partnerships with local business-supporting organizations such as Visit Tri-Valley, the Pleasanton Chamber of Commerce and the Pleasanton Downtown Association. City staff facilitates ongoing collaboration and information-sharing opportunities among these partners, such that their input to the City is already incorporated into recommendations presented to the City Council. Focusing the membership of the Economic Vitality Committee on industry sector representatives will provide additional perspectives and insights to be shared with City staff and the City Council on issues that impact the local economy. Implementation Some transition time is recommended for any changes to the commission and committee structure to allow for projects underway to be wrapped up and for staff to adjust internal oversight and related procedures. Several factors to be considered in implementing the reorganization: • Compliance with City procedures regarding attendance, mandatory ethics training, and annual filing of Form 700 Statement of Economic Interests. There are currently policies that would allow City Council to remove commissioners who do not meet attendance parameters, do not complete the required ethics training, or do not complete the Form 700; adhering to these policies would immediately (and over time) reduce the number of total commissioners. • Attrition due to resignation or expiration of commission/committee terms (i.e., not filling positions as they become vacant). Building on the recommendation for reorganization, it is anticipated that all commissions and committees will reach the amended number of members by April 2025 and some earlier. A transition timeline is provided below to show how and when each commission/committee would reach the intended outcome. Planning Commission (Eliminate Housing Commission) Both the Planning and Housing Commissions are in full compliance with attendance and ethics training requirements. The City Council could decide to dissolve the Housing Commission immediately or wait until April 2025 when the commission reaches three members. Page 8 of 12