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19 <br /> THE CITY Of <br /> "" CITY COUNCIL AGENDA REPORT <br /> PLEASANTON. <br /> October 17, 2023 <br /> City Manager <br /> TITLE: REVIEW THE PROPOSED RECOMMENDATIONS REGARDING <br /> COMMISSION AND COMMITTEE REORGANIZATION AND DEFERRAL OF <br /> THE FALL 2023 RECRUITMENT <br /> SUMMARY <br /> Evaluation of the City's commission and committee structure is included in the FY <br /> 2023/24 - FY 2027/28 Strategic Plan goal of Optimizing Our Organization as part of a <br /> strategy to evaluate and enhance community engagement opportunities. The City <br /> currently has seven commissions and three committees, with City Council appointed <br /> representatives on each. To better align with the City's organizational structure, <br /> streamline opportunities for community input and engagement, and increase efficiency <br /> for the commission and committee members as well as supporting staff members, the <br /> City Council voted to create an ad-hoc Council subcommittee to discuss commission <br /> and committee restructure and present a recommendation for the City Council's <br /> consideration. <br /> The Council subcommittee reviewed and discussed several options for consolidation of <br /> committees and commissions and developed the following recommendations: <br /> 1. Eliminate Housing Commission and have the Planning Commission assume the <br /> responsibilities of the Housing Commission <br /> 2. Combine the Human Services and Library Commissions <br /> 3. Combine the Civic Arts and Parks and Recreation Commissions <br /> 4. Retain the Youth Commission and modify membership to youth only <br /> 5. Convert the Committee on Energy and the Environment to a Commission <br /> 6. Reduce the number of members on, and frequency of the meetings for, the <br /> Bicycle, Pedestrian, Trails and Economic Vitality Committees. <br /> This proposed structure would reduce the number of commissions from seven to five, <br /> and the number of committees from three to two. This reduction would create a <br /> standard structure for commission and committee membership, and increase staff <br /> efficiency by reducing the number of meetings and meeting preparation time while also <br /> ensuring that each commission has a sufficient workload that is meaningful toward <br /> advising the City Council. For the recommended combinations, commissioner impact on <br /> the community would be enhanced, as each member would have a broader knowledge <br /> and deeper connection with public services to share with their community networks. <br /> Page 1 of 12 <br />