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13 THE CITY OF - - # ;:• ii=r"" CITY COUNCIL AGENDA REPORT PLEASANTON, October 3, 2023 Public Works TITLE: APPROVE THE THIRD AMENDMENT TO THE AS-NEEDED MAINTENANCE AND TRADE SERVICES AGREEMENT WITH S.D. ELECTRIC, INC. BY $145,000 FOR A TOTAL NOT-TO-EXCEED AMOUNT OF $295,000 FOR THE MOTOR CONTROL CENTER REPLACEMENT AND TEMPORARY POWER FOR KEN MERCER SPORTS PARK, CIP NO. 24374 SUMMARY On December 11, 2022, the Motor Control Center (MCC) that houses all the main power circuit breakers for the Ken Mercer Sports Park was de-energized by PG&E due to short-circuiting from water intrusion. This shut down the power to most of the park, including all staff facilities, several restrooms, and most of the pathway lighting. PG&E could not provide temporary power until March 2023 and will not re-energize the old MCC until it meets current standards. Temporary overhead power lines were run from the recycled water booster station in the park to the maintenance building to provide temporary power to the park, except for the softball complex field lighting, under the existing as-needed maintenance and trade services agreement with S.D. Electric, Inc. S.D. Electric exhausted several options to procure an existing MCC unit but determined that a new MCC would be required to meet PG&E requirements. To ensure the softball field lighting can be in service by March 2024, the MCC unit was ordered through S.D. Electric upon receiving final approval of the equipment by PG&E. Staff recommends the approval of a third amendment to the agreement with S.D. Electric, Inc. in the not-to- exceed amount of $295,000 to cover the unexpected expenditures for the temporary power lines and procurement and installation of the new MCC unit. RECOMMENDATION 1 . Approve the third amendment and authorize the City Manager to execute the amendment to the as-needed maintenance and trade services agreement with S.D. Electric in the not-to-exceed amount of $145,000 for emergency electrical work at Ken Mercer Sports Park, increasing the total not-to-exceed agreement limit from $150,000 to $295,000 for the FY 2023/24. 2. Transfer $152,972 from Fund 515 Repair and Replacement to Ken Mercer Sports Park Emergency Electrical Repairs, CIP No. 24374, to cover FY 2023/24 related project expenditures. 3. Transfer $30,000 from Fund 203 Public Facilities Impact Fees to Ken Mercer Sports Park Emergency Electrical Repairs, CIP No. 24374, to cover FY 2023/24 related project expenditures.