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BACKGROUND The City uses contract services to provide public art conservation and maintenance services for its collection of 64 pieces of public art. Specialized maintenance is important to maintain these valuable City assets. Professionally trained art conservators maintain the collection utilizing art maintenance specific tools, equipment, and materials. Conservators evaluate the collection regularly to develop a plan and provide restoration work to address the normal patina, rust, and discoloration of pieces. They also repair and restore pieces that are damaged or faded and discolored due to weather conditions. In June 2018, the City entered into an Agreement for Goods and Services with Preservation Arts for public art maintenance services. During this time, Preservation Arts documented maintenance and repairs to 62 pieces of public art throughout Pleasanton. The First Amendment to the Goods and Service Agreement expired on June 30, 2020, and routine maintenance was paused due to the COVID-19 pandemic. The Second, Third and Fourth Amendments extended contractual services with Preservation Arts through June 30, 2023. From 2018 to 2023, the public art collection expanded to the now current 64 pieces and Preservation Arts has continued to maintain and preserve all pieces to the highest quality. DISCUSSION In April 2023, the City distributed a Request for Qualifications (RFQ) for public art conservation and maintenance services. Two vendors responded to the RFQ. A panel of three staff reviewed respondents' written proposals, scored independently based on criteria required by the RFQ, and contacted references listed by the respondents. After a thorough evaluation process, Preservation Arts was unanimously chosen as the preferred vendor based on several factors: • Preservation Arts has provided excellent service to the City of Pleasanton since 2018, and demonstrated professionalism, quality of work, and expertise in the field of public art conservation • Preservation Arts has also showed superior experience providing public art conservation and public art maintenance throughout the Bay Area, including the Cities of Dublin, San Francisco, and Santa Rosa • Reference checks yielded positive feedback on satisfaction of work, professionalism, responsiveness, and quality. At its June 12 meeting, the Civic Arts Commission unanimously voted to recommend the City Council approve a new agreement with Preservation Arts for public art conservation and maintenance. Page 2 of 3