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City of Pleasanton
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CITY CLERK
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AGENDA PACKETS
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2023
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062023
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6/14/2023 4:05:14 PM
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CITY CLERK
CITY CLERK - TYPE
AGENDA REPORT
DOCUMENT DATE
6/20/2023
DESTRUCT DATE
15Y
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EXHIBIT A <br /> 4. Incident Prioritization and Response SLAs <br /> SEW provides Service Level Agreements(SLAB)for Level 3 Support issues in order to ensure timely responses to such incidents <br /> based on criticality and impact.The Initial Reaction Time shall be based on the severity or criticality of an incident,and the following <br /> incident classifications and definitions. SEW provides a response within such Initial Reaction Time. Such response may include <br /> information such as acknowledgement of the incident, provide tracking number or a response seeking additional information from <br /> client. <br /> Incident Classification,Definition&SLA <br /> •- <br /> L Time(SLA) <br /> critical An incident is deemed Critical if it has serious consequences to normal business 1 Hour <br /> operations and business-critical work cannot be performed. It is generally (24/7) <br /> characterized by the following: <br /> • System is completely unavailable or inaccessible to all users <br /> • A malfunction in the central system has made the software unusable <br /> • Majority or all Customers or Users experience a major issue, system <br /> down or outage that has stopped or prevents a key business process <br /> from taking place <br /> Non-Critical An incident is deemed Non-Critical if it is minimally restricting normal business 4 Business Days <br /> operations or may not be a business-critical incident. It is generally characterized (9AM-7PM CST) <br /> as: <br /> • System is available and working however a minor bug or issue has been <br /> detected or discovered <br /> • Incident does not stop the user from performing daily business routines <br /> due to the availability of functionality,or the availability of a temporary or <br /> reasonable workaround <br /> • A minor visual or cosmetic problem on the user interface or a minor error <br /> in documentation or message displayed <br /> N/A Questions or Clarifications or General Inquiries N/A <br /> • Feature Enhancement or Change Request(CR) <br /> • Password resets,how to download,feature explanation,etc. <br /> 5. Incident Reporting <br /> To report an incident,you may submit a ticket using one of the following methods: <br /> • at help.sew.ai,or <br /> • email support(a)sew.ai, <br /> IN ADDITION, TO REPORT AND SUBMIT A"CRITICAL" INCIDENT THE CLIENT'S <br /> REPRESENTATIVE SHALL CALL 1-877-400-7077 (US Toll Free)AND REGISTER <br /> THE INCIDENT WITH SEW's LIVE-AGENT <br /> Before reporting an incident to SEW/Level 3 Support,the Client's Level 2 personnel must collect as much of the following information <br /> possible and submit the following details: <br /> • Incident Type(Issue/Bug,Enhancement/Change Request,Question/Clarification) <br /> • Product and specific module(Product ex:SCM,Module Ex:My account) <br /> • Description of the Incident/issue including steps taken to reproduce the issue <br /> • Steps to reproduce the issue(and reproducibility of the issue) <br /> • Date and Time of Incident(When the issue began) <br /> • Criticality of the incident(Critical,Non-Critical,or Change Request) <br /> • Affected platform(Portal,Mobile) <br /> • Number of Users impacted <br /> • Platform and/or device type(e.g.iPad Air) <br /> • OS and OS version(iOS 12,Android O(Oreo)can be found in device settings) <br /> • Attach screenshots of the error(if applicable) <br /> 6. SEW System Maintenance <br /> The primary point-of-contact for the ongoing maintenance and support of the application is your client success manager. System <br /> maintenance is an undesired but necessary function of any IT system.SEW may, at its discretion,schedule a system maintenance <br /> window, during which time normal production services may not be available. Planned system maintenance windows are mutually <br /> 14 <br />
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