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BACKGROUND <br /> The City's Purchasing Policy establishes requirements for vendor selection based on <br /> the type and value of the goods or services to be purchased. For purchases of goods <br /> and ancillary services less than $100,000, the City Manager is authorized to approve <br /> selection of the qualified low bidder resulting from a request for bids process. If the <br /> purchase is in excess of$100,000 City Council approval is required. <br /> DISCUSSION <br /> As part of the City's annual purchasing process, individual vendors are provided with <br /> RPOAs authorizing departments to make numerous as-needed purchases on a regular <br /> basis throughout the year. As an example, a firm operating in accordance with a RPOA <br /> for office supplies may have many individual sales with the City, all of which are valued <br /> at less than a few hundred dollars; however, the overall annual purchase may be equal <br /> to or greater than $100,000. <br /> In reviewing this year's listing of RPOAs, staff identified a number of vendors that, <br /> based on previous activity, will provide products that collectively may be in excess of <br /> $100,000. As a result, staff determined that it is appropriate to forward these to the City <br /> Council for approval prior to issuing a RPOA for FY 2023/24. As indicated in Attachment <br /> 1, some RPOAs are in the middle of a multi-year agreement, however, the City Council <br /> is asked to approve only FY 2023/24 RPOA requests. <br /> Competitive Bidding <br /> All the vendors listed on Attachment 1 have either been selected through the City's <br /> competitive bidding process or have been declared sole source vendors. If a vendor is <br /> designated a sole source vendor, an explanation is provided. Fiscal Year 2023/24 <br /> competitive bids for RPOAs for $100,000 or more have been completed. If additional <br /> RPOAs for $100,000 or more are identified during FY 2023/24, the requesting <br /> department will bring those to the City Council for approval. Staff recommends approval <br /> of the RPOAs listed in Attachment 1. <br /> Submitted by: Approved by: <br /> Susan Hsieh Gerry Beaudin <br /> Director of Finance City Manager <br /> Attachment: <br /> 1. Recurring Purchase Order Recommendations <br /> Page 2 of 2 <br />