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BACKGROUND The City is responsible for the proper management of hazardous material wastes and universal wastes generated through routine operations and maintenance activities, and subsequently stored at the Operations Services Center. Proper management includes timely and lawful disposal of accumulated hazardous waste at least once every six months. The City also needs a contractor capable of responding to emergency and non- emergency situations (such as containing and cleaning up potential spills of hazardous materials on city streets or waterways and the closure of homeless encampments that pose a waterway hazard) that require services beyond City staffs capacity as performance of these services require permits, licenses, and professional credentials that the City does not possess. Examples include the California Hazardous Waste Transporter Registration, California Highway Patrol Hazardous Material Transportation License, 40-hr Hazardous Waste Operations and Emergency Response training, and hazardous waste characterization training. Since June 2018, following City Council approval, these services were provided through a Standard Services Agreement with HydroChemPSC (recently acquired by Clean Harbors). With the approaching 5-year maximum agreement term expiration, staff conducted a new formal bidding process to solicit for a new agreement. DISCUSSION Staff explored potential contractors for the services needed under this agreement. Necessary services included all of those previously covered under the expiring agreement, as well as the inclusion of as-needed consultation to staff on regulatory compliance management. The inclusion of this service within the scope of work helps to augment the City's hazardous material management programmatic potential needs. Following generation of a list of potential contractors, staff solicited the Request for Proposals (RFP) through direct individual invitation to a list of 11 contractors, in addition to posting on the City's website. Three proposals were submitted and evaluated based upon the RFP evaluation criteria. The selection of NRC Environmental Services, Inc., was made following the proposal reviews, based on an organized and complete description of its implementation plan within the time needs specified, described budget control considerations, details of prior work experience and demonstrated safety record. The proposed agreement includes the following activities: • Waste sampling, characterization, profiling, packaging, transport, and disposal • Semi-annual collection of routinely generated hazardous wastes • As-needed facility/equipment cleaning and decontamination • Non-emergency projects such as closure, decontamination, and disposal of wastes from homeless encampments • Emergency response that requires rapid mobilization of equipment within two hours of notification • As-needed consultation to staff on reporting and regulatory compliance. Page 2 of 3