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ATTACHMENT A (This rtraterial hits been assembled frorn varior►s sources and is provided to the Tou7n Colincil for information purposes). ROLES & RESPONSIBILITIES OF TOWN COUNCIL,TOWN MANAGER & STAFF The degree to which policy and administration mix in a given community can sometimes become an issue. There is no clear demarcation between the two - but there is the need for everyone involved to be cognizant of roles. The opportunity to periodically revisit this subject provides an opportunity to ask questions, address issues and better define the process for the Town Council and the Town Manager. As the elected body who represents the community, the Town Council must be able to communicate the vision of the Town and set the tone. The Town Manager and staff are responsible for seeing that the vision is carried out. A. Role of the Town Council: 1. Representational: The Town Council is directly accountable to constituents. The Town Council must balance individual and group demands with the needs of the entire community. 2. Governmental: The Town Council makes policy, adopts legislation, establishes/adopts budgets and adjudicates issues. The Town Council sets the mission and goals for the organization. They explain and promote programs. Individual council members are expected to: a. Interact with constituents b. Serve on Town Council sub-committees c. Serve in a liaison role d. Attend public events and ceremonies 3. Financial Oversight: The Town Council adopts an annual operating and capital budget and is responsible for appropriating funds and approving contracts pursuant to Town policy. The Town Council adopts an investment policy and assures adherence to that policy. 4. Intergovernmental: Council members represent the Town on various intergovernmental and regional boards. 5. Supervisorial: The Town Council appoints and evaluates the Town Manager and City Attorney, as well as advisory commissions and boards. 6. Business Management: Council members sit as members of the Financing Authority and Civic Improvement Corporation. B. Role of the Town Manager: 1. Communication: The Town Manager must develop a rapport with council members through maintaining frequent contact with each member. The Town Manager must provide equal information to each member and provide early warning on problems.