13 - Laserfiche WebLink

BACKGROUND The City is responsible for the operation and maintenance of stationary generators at water boosting stations, sewer lift stations, fire stations, the police station, and the Operations Services Center. City staff operate each of these generators monthly to ensure they are ready for operation. In July 2019, the City entered into an agreement with Got Power, Inc. for both the repair of City-owned backup generators and the as-needed rental of generators. The agreement also includes after-hours response and weekend emergency repairs that take place throughout the year. With the onset of PG&E's PSPS events, this contract was utilized to support generator needs for the City systems using portable generator rentals. Got Power has also assisted City staff in standardizing generator connections at sites that do not have permanent generators. The standardization of the portable generator connections will help staff get a station up and running quickly during an outage or an emergency, mitigating downtime or loss of service. The term of the original agreement was for three years with an option to renew annually for another two years if services were satisfactory. The first amendment was in February 2020 to increase the not-to-exceed total amount from $150,000 to $250,000 for FY 2019/20 due to the rental of generators for the PSPS events. The second amendment was in June 2021 to amend the contract for FY 2020/21 and FY 2021/22 for an additional $25,000 annually. The third amendment was in July 2022 to extend the term of the agreement through June 30, 2023, which included the original annual amount of$150,000. To date, $750,000 is already Council-approved and budgeted. Staff has also worked with Got Power, Inc. to ensure all City-owned generators are properly maintained and ready for operation in case of an emergency or PSPS event. A project to perform an evaluation of emergency power systems that will identify critical water and sewer facilities requiring operation during utility power outages is currently underway. The evaluation will provide recommendations for prioritized improvements for implementation, therefore reducing the need for rental generators. DISCUSSION The current contract amount is $150,000 for FY 2022/23. Staff is requesting to amend the Got Power Inc, agreement to extend the term through FY 2023/24 (to June 30, 2024), which includes the original annual amount of $150,000 and an additional $125,000 per year for FY 2022/23 and FY 2023/24 for a cumulative not-to-exceed total of$1,150,000. The additional annual $125,000 in the proposed amendment includes $84,000 annually for a temporary generator rental for OSC and $41,000 annually to pay for any additional unplanned maintenance and repair costs on City-owned generators. The OSC's permanent stationary generator is no longer operational, is out of compliance with the California Air Resource Board, and need to be replaced. An OSC Generator Replacement project is budgeted in the current fiscal year. Since the lead time for the purchase of the generator is at least one year out and the timing of Page 2of3