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i areas, including water costs, county assessment fees, city administration fees, replacement of plantings, irrigation systems, and other district improvements. The Engineer's Report projects a shortage that will require the City to reduce landscape maintenance and water use so that maintenance costs remain below assessments. City staff began the process of potentially increasing the assessments for the Windsor Landscape Maintenance District in 2022 through a Proposition 218 compliant voting procedure. However, the property owners that attended the neighborhood outreach meeting on February 2, 2022 voiced their desire that the City undertake more significant outreach to discuss increasing the assessment prior to taking the decision to vote. Staff set up a meeting with the Windsor neighborhood again on October 18, 2022 to discuss the assessments. A notification was sent via mail to all property owners and the HOA manager notified the residents of the meeting via email. About ten residents attended the meeting to discuss the need for and process for a vote to increase the assessment. The residents expressed an interest in having more control on how the money is spent and requested that the City provide additional information to them regarding the formation of the Windsor Landscape Maintenance District. On November 3, staff sent an email to the Windsor HOA property manager that defined the maintenance responsibilities associated with the development and included the formation documents for the development. After receiving the formation documents, the HOA Board expressed their interest in partially taking over the maintenance responsibilities of the LIVID rather than taking the assessment increase to a vote by the homeowners. Staff worked with the HOA Board President to determine what that shared maintenance would look like. On March 29, 2023, the Board submitted a letter stating their commitment to take over the monthly maintenance of the planting and paying the costs of water starting in January 2024. The Windsor LIVID would retain the other maintenance responsibilities/costs, including but not limited to irrigation repairs, soundwall repair, tree pruning, etc. The Estimate of Cost and Budget for Fiscal Year 2023-24 includes estimated costs to continue maintenance by the LIVID through the fiscal year. However, the City plans to enter into an agreement, to be approved by the City Manager, with the HOA for the transition of maintenance responsibilities. Any potential cost savings achieved at the latter part of the fiscal year when the agreement goes into effect will be used to reduce the fund balance deficit. Although the HOA accepting the costs for routine plant maintenance and water will help to alleviate the fund balance deficit, it is not a permanent solution. An increase in the annual assessment will be necessary to meet the maintenance standards of the District in the future. If additional funding from a new or increased assessment is not implemented, the City will be forced to continue to reduce maintenance and postpone facilities upgrades, resulting in a continuing deterioration of the grounds and facilities. City of Pleasanton Landscape Maintenance District No. 1993-1, Windsor Engineer's Report, Fiscal Year 2023-24