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BACKGROUND The City historically offers two adult softball seasons to the community: the Spring League begins mid-March (weather permitting) and finishes mid-June, while the Summer/Fall League begins mid-July and completes in October. Due to the lack of overhead lighting at the softball complex, an extended single season will be played for 2023, beginning in mid-April. League compositions vary, ranging from male and female competitive leagues to co-ed recreation leagues. The City contracts with sports officiating services for adult sport leagues, including for game-official selection, training, scheduling and supervision for adult softball league games. The previous agreement for adult softball umpire services expired on December 31, 2022. DISCUSSION In January 2023, the City distributed a Request for Qualifications (RFQ) for adult softball umpire services. As part of the process, notification of the RFQ was sent to seven different vendors and was posted on the City's website. Two vendors responded to the RFQ. A panel of five staff reviewed and scored each respondents' written proposals, held interviews for each respondent, scored independently based on criteria required by the RFQ, and contacted all references listed by the respondents. After a thorough evaluation process, the panel reconvened to discuss and make a final decision. Livermore Pleasanton Umpires Association (LPUA) was unanimously chosen as the preferred vendor based on many factors. LPUA employs a large number of available umpires to meet the needs of league play. LPUA regulates umpire training practices, requiring umpires to pass an annual umpire exam. The association also showed superior experience providing umpire services throughout the Bay Area, including the neighboring cities of San Ramon, Danville, and Livermore. LPUA has been providing umpire services to some of these cities for over 20 years. Reference checks at these cities yielded the following feedback: • Quality of the umpires is good • Umpires were well qualified and trained • Umpires do not play in the leagues, thereby there are no conflicts of interest • Umpires are viewed as fair and unbiased • Staff have received strong and responsive communication from LPUA regarding all matters related to the games. Staff recommends Livermore Pleasanton Umpires Association to provide adult softball umpire services for the City based upon its extensive experience, number of available umpires in the organization, strong training practices, and professionalism. If approved, the multi-year agreement would begin on April 18, 2023, and continue through December 31, 2025. Total compensation over the initial three years will not exceed the amount of$136,358. The Council is also asked to delegate authority to the City Manager to be able to administratively extend the term of the contract for up to two additional periods of one year each. If so extended, the amount paid over such five-year Page 2 of 3