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<br />Options for Virtual Meeting Attendance Planning Commission <br />2 of 4 <br />Virtual attendance for Just Cause may be unilaterally exercised by a commissioner. A <br />commissioner is requested to advise staff as soon as the commissioner knows that the <br />commissioner will attend virtually under this Just Cause provision. A commissioner is allowed <br />under state law to wait until the start of the meeting to advise that the commissioner is <br />exercising such Just Cause. However, since virtual attendance in this manner has tech nical <br />and quorum issues, described below, commissioners are requested to not wait until the start of <br />the meeting. <br /> <br />Requirements for a commissioner’s virtual attendance, and general meeting operational <br />mandates, are described below. <br /> <br />2. Emergency Circumstances. “Emergency Circumstances” that allow for virtual attendance <br />under AB 2449 is “a physical or family medical emergency” that prevents a commissioner from <br />attending in person. Unlike Just Cause, in order to attend virtually under Emergency <br />Circumstances the Planning Commission must approve an individual commissioner’s request. <br /> <br />When making an Emergency Circumstances request, the commissioner must provide a <br />general description (it does not have to exceed 20 words) of the commissioner’s medical <br />emergency and the commissioner’s need to attend virtually. Commissioners are not required to <br />disclose the medical condition or diagnosis of him or herself or his or her family member. The <br />commissioner’s request and the description will then be placed on the public agenda for <br />Planning Commission’s action to approve or deny. State law requires that the commissioner <br />make a separate request for each meeting that the commissioner seeks to attend virtually due <br />to such Emergency Circumstances. <br /> <br />Like Just Cause, if a commissioner is interested in attending virtually due to Emergency <br />Circumstances, the commissioner should make the request at the earliest opportunity. If there <br />is insufficient time to place the request on the agenda, the Planning Commission still may take <br />action on the request at the beginning of the meeting by publicly announcing the Emergency <br />Circumstances request as described by the commissioner, and then taking a vote. <br /> <br />Virtual attendance under Emergency Circumstances may not be used for more than three (3) <br />consecutive months, or twenty percent (20%) of regular meetings per calendar year. <br /> <br />Again, requirements for a commissioner’s virtual attendance, and general meeting operational <br />mandates, are described below. <br /> <br />Requirements for Commissioner Virtually Attending. Virtual attendance using Just Cause <br />or Emergency Circumstances has the following requirements for the commissioner so <br />attending: <br /> <br />A. The commissioner must participate in the meeting using both audio and visual <br />technology. <br /> <br />B. The commissioner must orally disclose at the meeting if any individual over the age of <br />18 is present with the commissioner. <br />a. If yes, the commissioner must also orally describe at the meeting the nature of <br />the commissioner’s relationship with that person. <br />