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13 <br /> THE CITY OF <br /> CITY COUNCIL AGENDA REPORT <br /> PLEASANTON. <br /> December 20, 2022 <br /> Library and Recreation <br /> TITLE: APPROVE FIRST AMENDMENT TO THE PROFESSIONAL SERVICES <br /> AGREEMENT WITH AMERICAN CEMETERY MAINTENANCE AND <br /> BURIAL FOR GROUNDS MAINTENANCE AND BURIAL SERVICES FOR <br /> THE PLEASANTON PIONEER CEMETERY IN AN AMOUNT NOT TO <br /> EXCEED $331,500 <br /> SUMMARY <br /> American Cemetery Maintenance and Burial (ACMB) was selected by the City of <br /> Pleasanton to provide grounds maintenance and burial services for the Pleasanton <br /> Pioneer Cemetery in December 2021. Since this time, ACMB has provided outstanding <br /> burial services, offering customers additional services including upright headstone <br /> installations, developing heritage family lots, and restoration of older headstones. <br /> Additionally, the number of burials continues to be high, approximately 50 per year. This <br /> amendment extends the terms of the agreement for 18 months and increases costs <br /> associated with services. Extending the contract for 18 months will allow the contract to <br /> run on a fiscal year cycle to align with the other cemetery service contracts. <br /> PARKS AND RECREATION COMMISSION RECOMMENDATION <br /> Recommend City Council approve the First Amendment to the Professional Services <br /> Agreement with American Cemetery Maintenance and Burial for grounds maintenance <br /> and burial services for the Pleasanton Pioneer Cemetery in an amount not to exceed <br /> $331,500. <br /> RECOMMENDATION <br /> Approve First Amendment to the Professional Services Agreement with American <br /> Cemetery Maintenance and Burial for grounds maintenance and burial services for the <br /> Pleasanton Pioneer Cemetery in an amount not to exceed $331,500. <br /> FINANCIAL STATEMENT <br /> Funds for this contract have been allocated in the Cemetery Enterprise Fund. The <br /> Professional Services Agreement with American Cemetery Maintenance and Burial is in <br /> the amount not to exceed $331,500 for an 18-month contract term (expiring on June 30, <br /> 2024). The agreement includes $15,000 of "as-needed" services. The Cemetery <br /> operates as an enterprise fund, with operating revenues mostly off-setting operating <br /> expenditures. The City's General Fund provided a subsidy of$50,000 in Fiscal Year <br /> 2021/22 to the Cemetery Fund. Cemetery expenditures are budgeted in the <br /> professional services account. <br />