CC MIN 06212022 - Laserfiche WebLink

32. Approve agreement between the City of Pleasanton, City of Livermore, and Dublin San Ramon Services District for the construction and operation of a temporary joint residential recycled water fill station and authorize $160,500 for project expenses Councilmember Arkin noted Councilmember Balch pulled the item the last time it was presented and has the same concerns of the high costs. She stated usage rates will likely be lower than when the service was free in the past and located in Pleasanton. She stated the proposed location is problematic and the hours of operation restrictive. She stated she likes the concept of having the filling station and expressed skepticism about the potential success relative to its costs. Acting Director of Operational Services Daniel Repp stated that DSRSD does not want to reuse the previous site due to operational challenges, including traffic. He added there were also operational challenges for a second refill station in the City of Livermore. He stated there are few options for potential sites and this one was chosen because it has a recycled water pipeline and is a publicly owned parcel with an underused parking lot. He stated the hours are being recommended because of heavy weekend usage windows at Ken Mercer Sports Park. He added staff is uncertain about potential usage rates due to the suggested $100 fee for an annual pass. City Manager Beaudin added that DSRSD has stated the previous site is not viable. He acknowledged it is not a perfect site but added staff feels it can work in the short-term while a more ideal site is sought. In response to Councilmember Balch, City Manager Beaudin confirmed the City's share of the construction costs would be $60,500. In response to Councilmember Balch, Acting Director Repp clarified it would be a seasonal operation running primarily during the summer. He confirmed the $300,000 in operational costs shared among the agencies might not end up being the full amount depending on programming. He also confirmed staff would have the flexibility to alter operating hours if there is found to be a convenient window of low Ken Mercer Sports Park usage. Councilmember Arkin noted there will be a lot of impacted residents in addition to park users. She stated the new filling charge, locational challenges, and operating hour restrictions are big challenges. She reported asking residents if they would participate under the proposed parameters and everyone responded no. Councilmember Testa stated the previous site is viable and the complications in the past were inconveniences. She added the traffic issue only existed for the first month of operation and dissipated after adjustments were made. She stated the annual fee and operational hours were significant issues for users of the previous site she has spoken with. In response to Councilmember Testa, Acting Director Repp reported the City is reviewing potential designs and the construction work would be simple. He added that DSRSD has contractors ready to go when the design is approved and California Environmental Quality Act (CEQA) study is completed. He estimated the station could be online by August 1. In response to Councilmember Testa, Acting Director Repp stated the amount of water the station would distribute would only amount to 5% of the available water system supply and the combined agencies can absorb this usage. In response to Councilmember Testa, Acting Director Repp could not confirm whether the station could be limited to Tri-Valley residents due to how the City's billing system works. Mayor Brown stated it could also potentially be limited to only Alameda County residents. City Council Minutes Page 15 of 18 June 21,2022