12 - Laserfiche WebLink

12 THE CITY OF ••�•• r °°° CITY COUNCIL AGENDA REPORT PLEASANTON_ November 15, 2022 Operations Services TITLE: APPROVE AGREEMENT WITH SEQUOIA ECOLOGICAL CONSULTING, INC. IN THE NOT-TO-EXCEED AMOUNT OF $1,315,402 FOR ENVIRONMENTAL REGULATORY COMPLIANCE AND HABITAT MITIGATION SERVICES RELATED TO THE STREAM AND POND MAINTENANCE PROJECT THROUGH FISCAL YEAR 2029/30 SUMMARY The City seeks a contractor to provide assistance with environmental regulatory compliance and habitat mitigation services related to commencing maintenance work within stream segments and detention ponds for storm water conveyance, collectively referred to as the City's Stream and Pond Maintenance Project (SMP). Conducting such work requires permit approvals from state and federal regulatory authorities with jurisdictional authority over riparian areas. The permits have a five-year term for the maintenance activities associated with the SMP, with required annual monitoring for a minimum of six-years post-planting the mitigation area to determine establishment success. In addition to the permit conditions, similar specialized environmental assistance is needed to facilitate the City's Mitigation Monitoring and Reporting Program (MMRP) obligations from the California Environmental Quality Act (CEQA) environmental review for the SMP. Staff posted a formal Request for Proposals (RFP) for environmental regulatory compliance and habitat mitigation services for the SMP. Following proposal review, Sequoia Ecological Consulting, Inc., was selected based upon the established RFP evaluation criteria and follow up interviews and reference checks. Staff is proposing a seven and a half year agreement in the cumulative amount of $1,143,828 with a 15 percent contingency of $171,574 for a total not-to-exceed amount of $1,315,402. RECOMMENDATION Authorize the City Manager to enter into a seven and a half year Professional Services Agreement with Sequoia Ecological Consulting, Inc., with a not-to-exceed amount of $1,315,402, which includes a 15 percent contingency for environmental regulatory compliance and habitat mitigation services related to the City's SMP. FINANCIAL STATEMENT $310,000 is budgeted in the FY 2022/23 Operations Services Department budget within Storm Operations and Maintenance (44041601) to cover anticipated expenses for the current fiscal year. Appropriations anticipated in FY 2023/24 and FY 2024/25, will be requested in the upcoming two-year budget approval process.