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THE CITY OF 7 ---' CITY COUNCIL AGENDA REPORT PLEASANTON. September 20, 2022 Operations Services TITLE: APPROVE AGREEMENT WITH VALLEY PRECISION GRADING, INC. IN THE NOT-TO-EXCEED AMOUNT OF $169,430 TO SUPPLY AND INSTALL INFILL MATERIAL AT THE BERNAL COMMUNITY PARK ALL-WEATHER TURF SPORTS FIELDS SUMMARY In April 2015 Council approved the plans and specifications for the Bernal Community Park Phase II project. The scope of work included the installation of three all-weather turf sports fields, which went into service in October 2016. The all-weather turf is comprised of a base system, turf material and an infill material. Recently users have complained of slippery conditions on the fields resulting in poor traction for sports. Independent analysis carried out by a sports testing company determined that substantial replenishment of the infill to maintain playability is required on all three fields to improve traction due to heavy use. Valley Precision Grading, Inc. is uniquely qualified to supply and install the infill as the original installer of the fields and the company that carries out the biannual maintenance of the fields as part of the original purchase and installation agreement. RECOMMENDATION Approve and authorize the City Manager to execute an agreement with Valley Precision Grading, Inc. to supply and install infill material for the Bernal Community Park all- weather turf sports fields for a not-to exceed amount of$169,430, which includes a 15 percent contingency. FINANCIAL STATEMENT Funding for this project is available in the Parks Repair and Replacement Fund. The total cost of the materials and installation is for a not-to-exceed amount of$169,430, which includes a 15 percent contingency for unforeseen circumstances and related extra services as determined to be necessary by the City.